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Training Tidbit: Can a received from be defined with descriptions and default account numbers for use with cash receipts?

Yes, received froms can be defined in General Ledger with descriptions and default account numbers to utilize when entering cash receipts.  If desired, a description can be entered for a received from, and then that description can be pulled into a cash receipt entry by entering an R in the Cash Receipt Description field or the Cash Receipt Detail Description field in the Cash Receipts option.  Default account numbers can also be entered for a received from in order to automatically use those account numbers when entering cash receipts.

To enter a description and/or default account numbers for a received from, complete the following steps:

  1. From the General Ledger screen, select the Maintenance menu and then Received Froms.
  2. Bring up the received from to edit.
  3. In the Description field, enter a description for how the received from is used (what money or funds are received).
  4. Complete the Receipt Accounts List by entering the account number, detail description (if desired), and distribution percentage (if applicable) to use as the default when entering in cash receipts.  If desired, multiple default account numbers can be entered for a received from (see note below).
  5. Click the Save button.

Note:  When entering cash receipts, if one or more default chart of account numbers had been entered in the Received From File for the received from, the designated account number(s) will appear in the detail section with each account number as its own detail line item; the detail lines can be changed as desired.