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FAQ: How do I report employees who were paid for the first time within a certain number of days on the New Hire Report?

When generating the New Hire Report in Payroll, first complete the range of dates in the From and To fields for the employees to include as new hires or rehires as based on their latest hire/rehire date that is entered on the Employment screen in the Employee File.  And then to include employees who do not have a hire/rehire date (or latest hire/rehire date if multiple hire/rehire dates are entered) within the specified date range but were paid for the first time within a certain number of days, complete the Payment Gap Days for Additional Employees to Include field.  For example, to include the employees who do not have a hire/rehire date within the specified date range and were paid for the first time within 30 days (the employees have a posted Payroll check dated within the specified date range but then do not have another posted Payroll check within 30 days prior to that check date), enter 30 in the Payment Gap Days for Additional Employees to Include field.

Then complete the remaining fields on the Report Options screen and click the Select Data tab to select which employees to report.  The employees that will be displayed on the Select Data screen will include those with a latest hire/rehire date within the specified date range (from the Report Options screen), and those who do not have a latest hire/rehire date within the range but have a posted Payroll check dated in that specified date range and do not have another check dated within the designated number of days (as entered in the Payment Gap Days for Additional Employees to Include field on the Report Options screen) prior to the other check.  Select the applicable employees to include on the report and then create the file and/or print a paper copy of the report.

For more information on generating the New Hire Report, refer to the applicable state instructions on the New Hire Report topic in the Help File.

Tip:  If needed, a rehired date for an employee can be tracked while still retaining the original hire date; to enter a rehired date for an employee, enter an additional hire/rehire date in the Employee Dates List on the Employment screen in the Employee File.  The rehired date would be entered by specifying Hire/Rehire Date as the Date Type and then unselecting the Track as ACA New Hire field if the employee should not be tracked as a new hire for purposes of the ACA; see below for an example of an employee entered with a rehired date to track for the purposes of the New Hire Reporting only (the Track as ACA New Hire field is not selected).