- Knowledge Base Categories:
- School Accounting System
- Payroll
- Web Link
Training Tidbit: Am I able to change the verbiage that displays as the consent terms when employees view 1095s in Web Link?
Yes, the verbiage displayed as the consent terms when employees view their 1095s in Web Link can be changed, as it is defined on the Payroll and Compensation tab in the Web Link Setup Options. To change the verbiage, select the Utilities menu on the main screen of the School Accounting System and then select Web Link Setup Options (reminder, the Web Link Setup Options is only available to users defined as a supervisor, database administrator, or Web Link administrator). On the Web Link Setup Options screen, click the Payroll and Compensation tab, and enter the text to displays as the consent terms in the 1095 Consent Message to Display field; then save the changes.
Tip: Since employers are able to provide employees with a notice that a copy of their 1095 form is available upon request and then only furnish a copy of the 1095 to those who requested one, the verbiage could be changed to the following if a notice had been posted for employees: “Important: 1095s will be delivered electronically through Web Link no matter what authorization option you select here; if you would like to receive a paper copy of your 1095, please call or email the Business Office.” If using the sample verbiage as the consent terms, then it would not matter which authorization option the employees select when viewing their 1095 in Web Link, and if they would like a paper copy, they know to contact the Business Office. See the diagram below for how the example verbiage displays in Web Link.
