Version 13.09.09.01

All System

After installing this update, all release notes will be available on our website in the following location:/updates.asp. This new location will allow users easier access to see release notes from the current version as well as previous updates. The links to the release notes when installing an update and on the main School Accounting System screen have also been updated to this same location.
An additional feature has been added to the screens listed below allowing a user to easily expand and collapse items in the grid by using these new buttons.
- Main: User Security
- Accounts Payable: Vendor Inquiry, Purchase Order Inquiry, Requisition Inquiry, and Requisition Options
- Payroll: Employees (Certifications tab) and various state government reports

Main > Help

A new option for System Specifications has been added. When selecting this option, the user’s computer information will be displayed.
A link to our Privacy Policy has been added to the Help menu.

Accounts Payable > Options

On the Void Invoices and Void Checks screens, an additional field has been added for Reversal Option. This field will be available when voiding accrual basis invoices or cash basis invoices that were either expensed or happen to cross fiscal years. The dropdown will display the choices available for the reversing entries. If using the option involving the Prior Years’ Expenditure Account, this account must be set up accordingly in the Fund File in General Ledger.

Accounts Payable > Reports

Vendor Inquiry: The status of GL has been changed to PAID for this report. Also, the sort order has been updated to display entries in the following status order: REQ, PO, INV, then PAID.

Payroll > Data Entry

In some instances, when using the F9 shortcut key to save an entry in a Pay Period Entry batch, the system was creating two entries. This has been corrected.

Payroll > Check Cycle

If wages were expensed in the prior fiscal year with absence from contracts, the system wasn’t always reversing the full amount from the payables account. This has been corrected.

Payroll > Maintenance

When entering Employee Sort Groups for an employee, if the user manually entered the data instead of using the dropdown option, the system was displaying the first matching record and would not allow the user to continue typing to select another option. This has been corrected.

Payroll > Government Reporting

Illinois Only: The Create Final Salary Data file option has been added to the Illinois Employment Information System option. For step- by-step instructions on completing this option, refer to the “Illinois Employment Information System” topic in the Help File.

General Ledger > Government Reporting

General Ledger > Reports

Activity Fund Balance Report – Detail – Include Encumbrances: This report was including accounts payable voided checks from a prior fiscal year. It was been corrected.

Human Resources > Reports

Employee Detail Listing for Human Resources: When including dependent information on this report and their birth date field is blank, the report was displaying information in the Age field and should not have been. This has been corrected.

Negotiations > Options

When using the Calculate Budget option to calculate a Unit package type, the individual pay period amounts were not calculating properly. This has been corrected.

Fixed Asset Inventory > Assets

When adding a new asset, if the Class ID and Sub Class ID fields were manually entered instead of retrieved using the dropdown menus, the system was not prompting to copy the information from the sub classes file. This has been corrected.

Fixed Asset Inventory > Options

A new option has been added to the Process Replacement Cost Batch screen allowing a user to indicate if the batch should also process catch-up replacement cost. When selected, the system will determine if an asset’s replacement cost hasn’t been generated recently and will catch up the replacement cost amount.