Management for K-12 Schools.
Simple. Secure. Affordable.
K12Docs by Software Unlimited, Inc., a trusted K-12 partner since 1979, streamlines operations by converting hard copy into digital information and electronic documents. Built on Amazon Web Services (AWS) and powered by a proven, government-focused platform, K12Docs is a scalable, cloud-based solution designed to help schools manage electronic records efficiently and securely. Simple and affordable licensing covers unlimited users.
Financial/HR, Student Records, Board Meetings and Minutes, And More!
K12Docs transforms your captured records into information that can be shared across your district. Use your imagination! K12Docs is accessible anywhere, anytime via web browser, allowing you to create unlimited virtual filing cabinets for ANY document retention purpose and share with unlimited users.
Financial/HR
Use K12Docs independently of your financial system or take advantage of a full integration within our School Accounting System. Districts can save time and money by electronically filing and retrieving electronic documents directly from within the accounting platform.
Student Records/IEP
Managing student records is cumbersome, time-consuming, and expensive. Use K12Docs independently of your student information system or integrate. Reduce the mountains of paperwork, and make it easy to share them with other authorized personnel.
Board Meeting Minutes
Easily manage your board meeting documentation. Create PDFs, or any other file format, of your complete board meeting materials and distribute electronically to school district administration and board members, reducing time and cost.
How It Works
Hard copies make it difficult for organizations to process, access, and secure important documents. With K12Docs, you have a simple and secure management system to help you manage all your documents easily and efficiently with existing, on-premise equipment.
Electronic Signatures. Security. Compliance.
Electronically sign internal documents
Enable users to electronically monitor their files and keep detailed audit trails
Customized redaction services allows you to “black out” sensitive content when documents are viewed, printed or shared
Help users manage paper and electronic records through long-term archiving, ensuring legal and regulatory compliance
AuditShield™ technology serves as a comprehensive reporting engine that enables you to create files and quickly flag any missing documents easily and efficiently
Powerful security features to ensure only the right individuals are seeing what they should
Rapid Deployment
Train and implement in days, not months or years.
Simple to learn and use. Training can be completed for end-users and administrators in a few short hours, and employees can be configured and begin using immediately.
Add-on Solutions. Advanced Functionality.
Need some advanced capabilities? K12Docs core system solves a significant need for schools, but some advanced capabilities may be beneficial for your district. Contact us to learn more about our add-on solutions and partner resources including eforms, Advanced Capture capabilities with Optical Character Recognition (OCR), back-filing, and more.
In The Beginning
Case Study:
Clear Creek Amana School District Embraces Paperless District With K12Docs
With piles of paperwork growing leaps and bounds, Lori Robertson, Business Manager of Clear Creek Amana School Community District (CCACSD), realized major inefficiencies in the school offices. There were also the costs of purchasing paper, printer toner, physical filing cabinets, as well as the risks of storing the paper in-house to consider. Coupled with the frustrations of trying to retrieve documents, Ms. Robertson knew there had to be a better way.
See it in Action?
