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Simple. Secure. Affordable.

K12Docs by Software Unlimited, Inc., a trusted K-12 partner since 1979, streamlines operations by converting hard copy into digital information and electronic documents. Built on Amazon Web Services (AWS) and powered by a proven, government-focused platform, K12Docs is a scalable, cloud-based solution designed to help schools manage electronic records efficiently and securely. Simple and affordable licensing covers unlimited users.

Financial/HR, Student Records, Board Meetings and Minutes, And More!

K12Docs transforms your captured records into information that can be shared across your district. Use your imagination! K12Docs is accessible anywhere, anytime via web browser, allowing you to create unlimited virtual filing cabinets for ANY document retention purpose and share with unlimited users.


Use K12Docs independently of your financial system or take advantage of a full integration within our School Accounting System. Districts can save time and money by electronically filing and retrieving electronic documents directly from within the accounting platform.

Student Records/IEP

Managing student records is cumbersome, time-consuming, and expensive. Use K12Docs independently of your student information system or integrate. Reduce the mountains of paperwork, and make it easy to share them with other authorized personnel.

Board Meeting Minutes

Easily manage your board meeting documentation. Create PDFs, or any other file format, of your complete board meeting materials and distribute electronically to school district administration and board members, reducing time and cost.

How It Works

Hard copies make it difficult for organizations to process, access, and secure important documents. With K12Docs, you have a simple and secure management system to help you manage all your documents easily and efficiently with existing, on-premise equipment.

How It Works

Electronic Signatures. Security. Compliance.

Electronically sign internal documents

Enable users to electronically monitor their files and keep detailed audit trails

Customized redaction services allows you to “black out” sensitive content when documents are viewed, printed or shared

Help users manage paper and electronic records through long-term archiving, ensuring legal and regulatory compliance

AuditShield™ technology serves as a comprehensive reporting engine that enables you to create files and quickly flag any missing documents easily and efficiently

Powerful security features to ensure only the right individuals are seeing what they should

Rapid Deployment

Train and implement in days, not months or years.

Simple to learn and use. Training can be completed for end-users and administrators in a few short hours, and employees can be configured and begin using immediately.


Add-on Solutions. Advanced Functionality.

Need some advanced capabilities? K12Docs core system solves a significant need for schools, but some advanced capabilities may be beneficial for your district. Contact us to learn more about our add-on solutions and partner resources including eforms, Advanced Capture capabilities with Optical Character Recognition (OCR), back-filing, and more.

K12 Docs Case Study

In The Beginning

Case Study:

Clear Creek Amana School District Embraces Paperless District With K12Docs

With piles of paperwork growing leaps and bounds, Lori Robertson, Business Manager of Clear Creek Amana School Community District (CCACSD), realized major inefficiencies in the school offices. There were also the costs of purchasing paper, printer toner, physical filing cabinets, as well as the risks of storing the paper in-house to consider. Coupled with the frustrations of trying to retrieve documents, Ms. Robertson knew there had to be a better way.

See it in Action?

K12docs Laptop Live Demo

Request More Information


I have only great things to say about Software Unlimited, Inc.’s customer support team. I always receive the help I need and I am very impressed with the entire team!

- Patti Syverson

Sawyer School District, ND

SUI just flows, everything makes sense, and it does everything you could possibly imagine wanting it to do…and then some!

- Kayla Hastings

Britton-Hecla School Dist, SD

I love the SU program. It is user friendly and your Help desk is wonderful.

- Jeanise Malone

Unified School District 234, KS

New school support is amazing! I have only been using this software for 6 weeks, and with the help from the training and support team, I feel very comfortable using the system without assistance.

- Jamie Wegner

Adams Central Public Schools, NE

As a company, you listen to the needs of the school, and we have found that you incorporate those needs into the software.

- Michelle Meier

Pierce Public Schools, NE

The training far exceeded my expectations and the program is amazing!

- Cara Holt

Administrative Assistant, Plato R5 School District, MO

Thanks for everything you did to get our district up and running with the School Accounting System. It has been a pretty smooth process overall and has relieved a lot of stress and pressure for me!

- Lisa Bixler

Tipton R-VI School District, MO

I think this is a great accounting system.

- Cindy Peters

Braymer C-4. MO

Software Unlimited is continually improving the quality of their software and always has had excellent customer service.

- Lori Lorz

North Border School Dist, ND

I love this software! I’ve used several financial software systems in South Dakota, Texas and Oklahoma for higher and public education, and this is the most user friendly.

- Ginger Olson

Business Manager, Langford Area School District 45-5, SD

I love this product and all of the support we receive with it.

- Angie Vetter

Warner School Dist, SD

Customer service is efficient, friendly, helpful, knowledgeable and clear with instructions.

- Jeni Schindler

Western Dubuque CSD, IA

SUI is excellent at keeping up to date with our state reporting requirements.

- Anita Stugelmeyer

Lemmon School District, SD

ACA reporting was awesome! It worked so well and the direct connection with the IRS was the best!

- Lori Torkelson

Smithville R-II School Dist, MO

You are so proactive – if there is a change in any aspect of the law you make the change and have it available for us before it is needed.

- Julie Keckler

Northern Cass School Dist, ND

I learned so much at these workshops. Hands on, in person is great!

- Teresa Mitchell

District Bookkeeper, Dallas County R-1 School District, MO

The transition from our old program to the new SUI program was smooth and flawless!

- Kimberly Egerstaffer

Special Education Dist of McHenry County, IL

The training and support is fabulous!

- Christy Thomas

USD 234 Fort Scott, KS

Phenomenal product, top-notch support, and my first audit on the software was the smoothest I’ve EVER been through!

- Cathy Richardson

Business Manager, North Idaho STEM Charter Academy

The School Accounting System workshop I attended was full of wonderful information. Excellent training!

- Erika Imler

Maquoketa Valley School District, IA

A lot of new programs today are hard to understand…the way your programs are written are straight forward and I understand the flow.

- Dale Weiss

Menno School Dist, SD

I am very impressed on how on top of the Missouri DESE code changes you are.

- Donna Davis

Sullivan School District, MO

The system is user friendly, the updates are timely, and the support staff is wonderful!

- Lori Dahl

Dakota Prairie Schl Dist, ND

Your support is AMAZING! I know you will always have an answer for my questions and I will get them quickly.

- Elleah Wiebelhaus

Educational Service Unit 8, NE

I don’t know how we business managers would be able to do all that is “thrown” at us without the Software Unlimited Program.

- Wanda Kost

Viborg-Hurley School Dist, SD

I love how user friendly the modules are.

- Anne Moe

Elsberry R-2, MO

I have been using the system for over 26 years. It is very easy to use, and the support is tremendous.

- Clara Lensing

Postville CSD, IA

Software Unlimited, Inc. provides an excellent accounting software package for schools!

- Kris Collison

Kuemper Catholic School System, IA