Management for K-12 Schools.
Simple. Secure. Affordable.
K12Docs by Software Unlimited, Inc., a trusted K-12 partner since 1979, streamlines operations by converting hard copy into digital information and electronic documents. Built on Amazon Web Services (AWS) and powered by a proven, government-focused platform, K12Docs is a scalable, cloud-based solution designed to help schools manage electronic records efficiently and securely. Simple and affordable licensing covers unlimited users.
Financial/HR, Student Records, Board Meetings and Minutes, And More!
K12Docs transforms your captured records into information that can be shared across your district. Use your imagination! K12Docs is accessible anywhere, anytime via web browser, allowing you to create unlimited virtual filing cabinets for ANY document retention purpose and share with unlimited users.
Financial/HR
Use K12Docs independently of your financial system or take advantage of a full integration within our School Accounting System. Districts can save time and money by electronically filing and retrieving electronic documents directly from within the accounting platform.
Student Records/IEP
Managing student records is cumbersome, time-consuming, and expensive. Use K12Docs independently of your student information system or integrate. Reduce the mountains of paperwork, and make it easy to share them with other authorized personnel.
Board Meeting Minutes
Easily manage your board meeting documentation. Create PDFs, or any other file format, of your complete board meeting materials and distribute electronically to school district administration and board members, reducing time and cost.
How It Works
Hard copies make it difficult for organizations to process, access, and secure important documents. With K12Docs, you have a simple and secure management system to help you manage all your documents easily and efficiently with existing, on-premise equipment.
Electronic Signatures. Security. Compliance.
Electronically sign internal documents
Enable users to electronically monitor their files and keep detailed audit trails
Customized redaction services allows you to “black out” sensitive content when documents are viewed, printed or shared
Help users manage paper and electronic records through long-term archiving, ensuring legal and regulatory compliance
AuditShield™ technology serves as a comprehensive reporting engine that enables you to create files and quickly flag any missing documents easily and efficiently
Powerful security features to ensure only the right individuals are seeing what they should
Rapid Deployment
Train and implement in days, not months or years.
Simple to learn and use. Training can be completed for end-users and administrators in a few short hours, and employees can be configured and begin using immediately.
Add-on Solutions. Advanced Functionality.
Need some advanced capabilities? K12Docs core system solves a significant need for schools, but some advanced capabilities may be beneficial for your district. Contact us to learn more about our add-on solutions and partner resources including eforms, Advanced Capture capabilities with Optical Character Recognition (OCR), back-filing, and more.
In The Beginning
Case Study:
Clear Creek Amana School District Embraces Paperless District With K12Docs
With piles of paperwork growing leaps and bounds, Lori Robertson, Business Manager of Clear Creek Amana School Community District (CCACSD), realized major inefficiencies in the school offices. There were also the costs of purchasing paper, printer toner, physical filing cabinets, as well as the risks of storing the paper in-house to consider. Coupled with the frustrations of trying to retrieve documents, Ms. Robertson knew there had to be a better way.
See it in Action?
Request More Information
Testimonials
Customer support is great at understanding my problems and explaining fixes.
- Heidi Rademaker
Bookkeeper, Loomis Public School District 69-0055, NE
I like that the system is so user-friendly.
- Mary Sieck
Business Manager, Agar-Blunt-Onida School District 58-3, SD
Quick response time and knowledgeable associates.
- Erica Eakes
Superintendent, Spickard R-II, MO
This is hands down the best customer service. They are knowledgeable, friendly, helpful, and their response time is fast.
- Carmela Graves
Business Manager, Kimball Public Schools, NE
As a newbie to the Business Official world, I would be very lost without all of your trainings, webinars, and support.
- Kaye Gilbert
Business Manager, Pekin Community School District, IA
Customer Service is wonderful.
- Mechelle Toole
District Secretary/Bookkeeper, Crest Ridge R-7 School District, MO
Having most of our business office processes in one system makes life much easier for me!
- Jenna Cline
Bookkeeper, Blair Oaks R-II School District, MO
Always available to answer questions and help with problems.
- Deb Kempker
Secretary, Cole Co R-V, MO
Trainings are constantly offered and are very thorough.
- Tiana Bonde
Business Manager, Callaway Public Schools, NE
The training far exceeded my expectations and the program is amazing!
- Cara Holt
Administrative Assistant, Plato R5 School District, MO
The entire experience of the transition from my old accounting program to SUI has been wonderful. Thank you!
- Stephanie Sullivan
Administrative Assistant/District Bookkeeper, Allen Public Schools, NE
You are always on top of any changes that are happening for the products.
- Donna Davis
Bookkeeper, Sullivan School District, MO
Your customer service and response time are great.
- Janet Grafft
Director of Finance, Independence Community School District, IA
SUI has created a useful product that is relevant to our school’s needs.
- Melissa Potter
Payroll, Clear Creek Amana CSD, IA
Customer service and training are always excellent!
- Tory Linville
Payroll Coordinator, Dallas County R-1 School District, MO
The customer service & support from the staff has been wonderful. They are helpful and walk me through anything I have a question on.
- Gaylene Bauer
Bookkeeper, Morgan County School, MO
I have been with this district for 20 years and SUI is great to work with.
- Nancy Hummel
Accountant, Clarinda Community School District, IA
The training is very beneficial and in just a short time I felt much more comfortable with daily tasks.
- Jill Swartzendruber
Bookkeeper, Fillmore Central School District #25, NE
I love the HELP where you can look up directions and steps at any time to review.
- Toni Hill
Payroll , Sullivan School District, MO
Your customer service is amazing.
- Christie Wallin
Business Manager, Newman Grove Public Schools, NE
SUI is very user-friendly.
- Tom Anderson
Dir of Finance/Budget, SBO, Muscatine CSD, IA
Each time I make a call for support, I consistently receive outstanding support. Excellent training and support.
- Dedra Stoner
District Office Manager, Ainsworth Community Schools, NE
Your customer service and response time are outstanding!
- Dawn Oakes
AP Clerk, Ulysses USD 214, KS
I appreciate the end of year training and your willingness to take time to fully answer our questions.
- Konnie Thiele
Business Manager, Bloomfield Community Schools, NE
You all are the best!!
- Misty Farnstrom
Business Manager, Beach Public School District, ND
As a company, you listen to the needs of the school, and we have found that you incorporate those needs into the software.
- Michelle Meier
Pierce Public Schools, NE
I like that a human answers the phone and I can get support easily.
- Michelle Kelley
Bookkeeper/Secretary, New York R-IV School District, MO
Your service representatives are very patient and helpful. When I explain a situation, they pick up very quickly where I am and walk me through it without hesitation.
- Tawnya Carbone-Simmons
Bookkeeper, McPherson County School District 90, NE
I really love using Software Unlimited, thank you for all that you do for school districts.
- Aaron Giese
Business Manager, South O'Brien Community School, IA
Nothing compares to the time, effort, innovative thinking, and customer service of SUI and its employees.
- Kris Wood
Director of Business, North Polk Community School District, IA
Thanks for everything you did to get our district up and running with the School Accounting System. It has been a pretty smooth process overall and has relieved a lot of stress and pressure for me!
- Lisa Bixler
Tipton R-VI School District, MO
The training and support is fabulous!
- Christy Thomas
Jayhawk USD 346, KS
We are so happy with SUI. Customer service is top notch.
- Lauren Claypool
Bookkeeper, Lathrop R-II School District, MO
You have great trainers. And we appreciate your friendly staff.
- Kim Kuhlmann
Board Treasurer, Smith Center USD 237, KS
The School Accounting System workshop I attended was full of wonderful information. Excellent training!
- Erika Imler
Maquoketa Valley School District, IA
I do not think there has ever been a time that my questions were not answered professionally and in a courteous manner.
- Joie Creasman
Business Manager, Madrid Community School District, IA
I have been a customer since 1994 and have never been disappointed with the program or customer service.
- Janice Remmereid
Bookkeeper, Elkhorn Valley Schools, NE
Your support team is awesome!
- Shauna Sather
Business Manager, Larimore Public School Dist. #44, ND
I love how user friendly the modules are.
- Anne Moe
County of Lincoln School District RT4, MO
Your customer service is outstanding! Everyone has been helpful and polite.
- Brandy Stevinson
Executive Administrative Assistant, Orrick R-XI School District, MO
Your staff is always super helpful in explaining something or helping with a fix/work around. Rock Stars!
- Michele Grenier
Business Manager, Rolette School District, NE
Tech support is excellent.
- Mary Koupal
Accounts Payable, Wagner Community School District #11-4, SD
SUI’s customer service is very patient!
- Deb Indahl
Business Manager, Burke School District 26-2, SD
Customer Service is AMAZING!!!! I really appreciate that!
- Danete Johnston
Bookkeeper, Ripley Co R-IV, MO
I would recommend you to any school that doesn’t use you. You get back to us quickly, are patient, and easy to work with.
- Steph Apple
Business Manager, Louisville Public Schools, NE
A quick response to help calls is always appreciated and the quarterly and yearly direct uploads to the IRS is fantastic!
- Nancy Pavelka
Business Manager, Verdigre Public School, NE
Great product, great service!
- Amy Brand
Business Manager, Homer Community School District 31R, NE
After submitting a help request, Support answers within minutes and everyone I have worked with is helpful and knowledgeable.
- Chris Hudson
Business Manager, Plattsmouth Community Schools, NE
The software itself is quite useful and beneficial to our record keeping and needs.
- Greg Rohrer
Business Manager, Sheridan County District #3, WY
The system is user friendly, the updates are timely, and the support staff is wonderful!
- Lori Dahl
Dakota Prairie Schl Dist, ND
When we first transitioned, I was overwhelmed, but the support you all give is wonderful. I really like the products we use.
- Jennifer Wilson
Bookkeeper, North Mercer R-III School, MO
Software Unlimited, Inc. provides an excellent accounting software package for schools!
- Kris Collison
Kuemper Catholic School System, IA
Your support is AMAZING! I know you will always have an answer for my questions and I will get them quickly.
- Elleah Wiebelhaus
Educational Service Unit 8, NE
Training is very informative, the webinars are great refreshers, plus the customer service turnaround time is very quick.
- Kelly Pendergast
Business Manager, Plainview Public Schools, NE
Your training and customer service crew are TOP NOTCH!!!! I am so thankful for the wonderful staff that have helped me this year.
- Bobbi Riedemann
AP/HR/Board Secretary, Marcus-Meriden-Cleghorn CSD, IA
Payroll processing runs very smoothly, in fact the overall program is easy to navigate.
- Dawn Recker
Payroll Specialist, West Delaware County Community School District, IA
Keep up the excellent work! You can’t go wrong with Software Unlimited!
- Patti Syverson
Business Manager, Sawyer Public School, ND
Excellent all the way around. Customer Service & Training go beyond expectations!
- Betsy Lamb
Bookkeeper, Burwell Public Schools, NE
I am thankful that SUI offers on-line access from any computer! And thank you a million times over for the great support & training.
- Michelle Smith
Bookkeeper, Mirabile C-I School, MO
SUI is always planning ahead to meet the customers’ needs.
- Diane Roberts
Payroll Assistant, Union CSD, IA
I appreciate the quick responses and their knowledge.
- Kim Holzman
Business Manager, Le Mars Community School, IA
We appreciate working with SUI and value our partnership.
- Justin Jonas
CFO, Village Northwest Unlimited, IA
Your telephone customer service is great.
- Jody Nading
Board Treasurer, Unified School District No 504 Oswego, KS
Customer service is amazing, and the program is easy to run.
- Carla Christensen
Business Manager, Audubon Community School District, IA
SUI offers an amazing product and is proactive in listening to users and DOE requests.
- Kathy Kaufman
Business Manager, McCook Central School Dist 43-7, SD
I love the customer support and training!
- Angie McKenna
PR Clerk/Benefits Mgr, USD 407 Russell County, KS
I have only great things to say about Software Unlimited, Inc.’s customer support team. I always receive the help I need and I am very impressed with the entire team!
- Patti Syverson
Sawyer School District, ND
Your reports make it easy for my business manager and I to find trends and make future predictions. It has helped me in my budget planning immensely.
- JD Furrow
Superintendent, Callaway Public Schools, NE
I love that I always feel comfortable calling support and the fact that you add things to help us with new reporting challenges.
- Dale Weiss
Business Manager, Menno School District 33-2, SD
Customer service is great and everyone is very helpful. They always have the answers quickly.
- Heidi Covert
Business Manager, School District of Seward, NE
Great company and support! Training is done in a way I can easily understand.
- Deb Priske
Office Manager, Eldora-New Providence Community School District, IA
Keep up the good work. Your staff is always helpful when I call or email them.
- Julie Johnson
Superintendent Secretary, Boyden-Hull CSD, IA
Your Training Team is AWESOME!! They are a wealth of knowledge!
- Teresa Mitchell
District Bookkeeper, Dallas County R-1 School District, MO
Awesome customer service!!
- Ellen Schmahl
Business Manager, Deuel School District 19-4, SD
All of my experiences with the wonderful support team have been positive. Thank you for your hard work.
- Traci Schoen
Business Manager, Otterville R-VI School District, MO
I’m very satisfied with the timeliness of getting questions answered and the available training!
- Gretchen Perschall
Accounting Assistant, North Polk Community School District, IA
SUI keeps everything updated with our state and other requirements; and the customer support is great.
- Brandi Warren
Business Manager, Oneida School District #351, ID
Customer support is amazing. Thank you for a great product.
- Angie Thompson
Business Manager, Bison School District 52-1, SD
Customer Support is helpful and has fast answers.
- Cindy Macomber
Payroll Clerk, Fort Madison CSD, IA
I appreciate SUI’s quick response to questions.
- Trudy Volkert
Superintendent Secretary, River Valley CSD, IA
You are so proactive – if there is a change in any aspect of the law you make the change and have it available for us before it is needed.
- Julie Keckler
Northern Cass School Dist, ND
I learned so much at these workshops. Hands on, in person is great!
- Teresa Mitchell
District Bookkeeper, Dallas County R-1 School District, MO
I like that we can make suggestions for changes or additions to SAS. The best way to improve software is by listening to the customers.
- Jennifer Baughman
HR Director, Interstate 35 CSD, IA
The customer support and their knowledge are second to none. All of my questions get answered.
- Rhonda Dvorak
Payroll Department, Dickinson Public School, ND
I never worry about the program not being up to date on rules and regulations from DESE or taxes. Thank you for being there when I needed you.
- Michella Hull
Business Manager, Scotland Co R-I, MO
Always good training and webinars, customer service is top notch!
- Kelli Bohling
Bookkeeper, Johnson-Brock Public Schools, NE
Love working with the staff, they are very helpful and understanding.
- Debby Krontz
Bookkeeper-Secretary, Kenesaw Public Schools, NE
You have fantastic customer service.
- Cassandra Ott
Business Manager, Hill City School District 51-2, SD
I’ve worked with several software vendors and have never received the level of support that SUI provides.
- Kathy Leonard
OABCIG CSD, IA
I appreciate your technical support services.
- Shirley Maxwell
Business Manager, Stanton Community School District, IA
I chose SUI because of the customer service, and I have not been disappointed.
- Becky Hough
Business Manager, Butler R-V School District, MO
I am very impressed on how on top of the Missouri DESE code changes you are.
- Donna Davis
Sullivan School District, MO
The support is amazing. SUI staff replies quickly and are always considerate and knowledgeable.
- Teresa Turgeon
Bookkeeper, Canton R-V School District, MO
SUI often offers upgrades and new features for government reporting. And it also makes our tasks more efficient.
- Valerie McGilvray
Bookkeeper, Wheatland R-II, MO
I am so happy with the response time, the accurate step by step walk through, the kind manner & attitude. We are VERY satisfied with SUI.
- Tamela Ross
Payroll Specialist, Hill City School District 51-2, SD
Any time I’ve had issues they have been solved quickly by support.
- Brenda Greer
Deputy Clerk, Elk Valley USD 283, KS
The cloud system “up” time is unbelievably reliable.
- Jeff Swartzentruber
Business Manager, Mid-Prairie Community School, IA
New school support is amazing! I have only been using this software for 6 weeks, and with the help from the training and support team, I feel very comfortable using the system without assistance.
- Jamie Wegner
Adams Central Public Schools, NE
I have dealt with many different software entities, and you have the best support I have ever worked with.
- Lyle McIntosh
Business Manager, Dunkerton Community Schools, IA
Customer service is efficient, friendly, helpful, knowledgeable and clear with instructions.
- Jeni Schindler
Western Dubuque CSD, IA
The training has been exceptional, and the product is easy to use and friendly.
- Joey Lefdal
Superintendent, Homer Community School District 31R, NE
No matter my questions, I always receive the best customer service and helpful tips!
- Michelle Smith
Administrative Assistant, Lincoln R2 School District, MO
When doing the conversion this year, our support representative was super helpful and always cheerful.
- Bentley Jenkins
Business Manager, Cherry County School District 30, NE
The software is very user friendly, but customer service is right there to direct us, if needed. That’s so wonderful!
- Dana Ekren
Business Manager, Kensal Public School District #19, ND
Our process to implement Weblink and online requisition processing was phenomenal.
- Michelle Wearmouth
Business Manager, Dallas Center-Grimes CSD, IA
Your customer service is amazing, and the software is easy to use.
- Elizabeth Piening
Business Manager, Holdrege Public Schools, NE
I like using your software and I appreciate the patience and skill of the support team.
- Brenda Janak
Bookkeeper, East Butler Public Schools, NE
Your training sessions are very helpful, and it’s great they are recorded so we can rewatch them as our schedule allows.
- Gayle Pepmeier
Admin Assistant, Central DeWitt Community School District, IA
Your customer service is wonderful!
- Paula Schwartze
Bookkeeper/Board Secretary, Maries County R-1 School, MO
I briefly worked with another accounting system, and I can say your customer service is outstanding.
- Dinah Clingan
Payroll, Oakwood Community Unit School District No. 76, IL
We have been with SUI for years. I feel their service and support is second to none.
- Roxanne Aude
Business Manager, Camanche CSD, IA
Customer service and training is top notch!!
- Augusta Ramsey
Business Manager, Fordville Lankin School District, ND
I love this product and all of the support we receive with it.
- Angie Vetter
Warner School Dist, SD
I have used the system for 7 plus years now and the customer service has always been top notch.
- Tiffany Kalin
Business Manager, Randolph Public Schools, NE
Adding K12Docs has made large improvements to our interactions and daily processes; and have made audit and review functions much easier.
- Sara Meinders
Business Manager, Forest City Community School District, IA
The webinars are amazing.
- Krista Richau
Business Manager, Beulah School District 27, ND
Rockstar Employees
- Tracie Fette
Business Manager, Tripoli Community School District, IA
Customer service is second to none. The staff is always helpful.
- Anne Moe
Payroll/CFO, Winfield R-IV, MO
Great software and great customer service!
- Kim Arndt
Business Manager/SBO, Wapsie Valley Community Schools, IA
I appreciate that support takes the time to listen and walk me through each step.
- Teresa Owens
Accounts Payable, MT PLEASANT CSD, IA
I love SUI and the customer support.
- Kayla Casey
Business Manager, Leola School District 44-2, SD
I like the software and the features, and the Tech Support is top notch!!!
- Christina Anderson
Business Manager, Four Winds School, ND
I love the customer support! I never panic — all I have to do is pick up the phone.
- Guyla Alexander
Northeast Randolph R-IV, MO
Customer service is a fantastic experience. Calling or emailing and getting an immediate response is invaluable.
- Karen Tamblyn
Bookkeeper, Skyline R-II School, MO
I enjoy working with everyone at Software Unlimited – I have never had a bad experience and everyone is always helpful.
- Peggy White
HR , Chariton Community School District, IA
You walk customers through questions with ease. I have never had an issue that wasn’t easily solved.
- Tiffini Dietz
Business Manager, Sutton Public Schools, NE
Your very knowledgeable personnel are ready to quickly answer questions. This is your super-power!
- Rhonda Ahern
Bookkeeper, Shelby Co. R-IV Schools, MO
SUI is excellent at keeping up to date with our state reporting requirements.
- Anita Stugelmeyer
Lemmon School District, SD
Every time I call customer support the problem or question gets resolved in a very timely manner.
- Gary Kortan
Business Manager, Bon Homme School District #04-2, SD
I love how trainings are done, and I model that for training our staff on WebLink.
- Stefany Lovercamp
Bookkeeper/Superintendent Secretary, Concordia R-II School District, MO
I love the prompt call backs.
- Shawna Schenfisch
Business Manager, Lewis and Clark School District #161, ND
The change in reporting the 1099’s has been great!
- Vicki Corwin
Bookkeeper, Gallatin R-V, MO
Customer support is outstanding.
- Cheryl Thaler
Business Manager, South Central School District 26-5, SD
Onboarding as a new client was so easy and I appreciate the support and ease of mind during our conversion.
- Stephanie York
Accounting Manager, Lonedell R-14 School District, MO
I appreciate the opportunity to grow our relationship with SUI through your participation and workshop at the NDSBA conference.
- Deanna Kville
Business Manager, May-Port CG School District #14, ND
I’m very thankful we have SUI.
- Jolene Robinson
Payroll Department, Bennett County School District 3-1, SD
A lot of new programs today are hard to understand…the way your programs are written are straight forward and I understand the flow.
- Dale Weiss
Menno School Dist, SD
I feel SUI has a lot to offer, like the Trainers who put in the time and make sure all of our questions are answered.
- Lindsay Polk
Business Manager, Barnes County North School District #007, ND
Your customer support and training is excellent, and we are totally satisfied with Software Unlimited, Inc.
- Craig Crosswait
Business Manager, Spearfish School District, SD
Phenomenal product, top-notch support, and my first audit on the software was the smoothest I’ve EVER been through!