Version 14.05.27.01

Main

For those districts using the Online version of the School Accounting System, any backup made in the system, either manually or via the daily backup option, will now be stored on your Shared Drive (S:) in the online environment.

Payroll > Data Entry

When making leave entries in an Employee Absence or Pay Period Entries batch, if the entry being made is to reduce a leave balance and the leave is inactive for the employee, an error will be displayed. This has been corrected so that entries are not inadvertently made against a leave that is no longer active.
The Start Date and End Date have been added to the Batch Options screen for Pay Period Entries and Employee Absences. The values entered here will be the default values displayed when making individual entries, but can be changed. Also, a Change Entry Dates option has been added to the Options menu allowing all the entries in a batch to be easily updated at one time.

Payroll > Maintenance

The Check Setup – Employees option has been updated to include a field for Current Hours Worked. This new field can be added to the Wages section of the stub and will display the total number of hours entered for employee Add type Pay Codes. To add this field to your check stubs, refer to the Check Setup – Employees topic in the Help File for step-by-step instructions.
A new ACA tab has been added to the Employee File to view an individual employees Affordable Care Act hours tracking information. In addition, an Adjust Affordable Care Act Data option is available under the Options menu to allow for easy setup of the employee’s ACA information.
A new Hours Per Unit field has been added to the Pay Code File. If the Hours Worked field is selected and an Hours Per Unit value is designated, when entries are made in a Pay Period Entries or Employee Absence batch, the number entered here will be multiplied by the number entered in the Units field and the total will display in the Hours field.

Payroll > Government Reporting

A new feature has been added to the Payroll module for Affordable Care Act hours tracking. The new option is used to view hours worked for new and ongoing employees in order to determine if the employees are considered full time (or trending towards full time) and then must be offered health insurance. Refer to the Affordable Care Act (ACA) Reporting topic in the Help File for step-by-step instructions on this option.

General Leger > Maintenance

For those districts using the new Account Type IDs of 3.5 (Deferred Outflows of Resources) and 6.5 (Deferred Inflows of Resources), there was an issue with balances being posted correctly for some processes. This has been corrected.

General Ledger > Government Reporting

Illinois Only: The Annual Report for 2013-2014 and Budget Report for 2014-2015 are now available.