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Posted May 6, 2016 in Updates

Version 15.03.01.01

  • Payroll > Data Entry
    • In Pay Period Entries and Employee Absences, if Employee Only was selected for the Batch Entries List an error was appearing when saving an entry. This has been corrected.

      Several issues were corrected for customers using Pay Period Entries, Employee Absences, and Time Card import options.

  • Payroll > Check Cycle
    • On the Calculate Payroll screen in the Pay Groups to Include List, a new column has been added for Exclude Contract Hours From ACA Tracking. A user would select this field for a pay group to not have the hours worked tracked for the contract pay codes for employees for the Affordable Care Act (ACA) Reporting. The hours would still be included for other applicable government reports. Typically this field would only be selected during summer months when contract employees are defined with service breaks and are getting paid for their time while on break.
  • Payroll > Maintenance
    • In the Employee File on the Employment tab in the Employee Dates List, two new fields have been added: Weeks Since Prior Termination Date and Track as ACA New Hire. When selecting Hire Date for the Data Type and a prior termination date is also listed, the Weeks Since Prior Termination Date field will display the number of weeks between the newly entered hire date and the prior termination date. The Track as ACA New Hire field will be used to indicate if the hire date entered is applicable for tracking the employee as a new hire in the Affordable Care Act (ACA) Reporting Option. Refer to the Completing the Employment Screen in the Employee File topic in the Help File for additional information.
    • On the ACA tab in the Employee File, a new field has been added for Special Unpaid Leave Weeks in the Measurement Periods List. This field will be used to track FMLA, USERRA, or jury duty for an employee. Also, the Hours Tracking List has been condensed and Go To buttons have been added for Hours Per Week to display the details for deriving these values.
    • On the ACA tab in the Employee File, when updating the Service Break field using a certain keystroke order, the data was not being saved correctly. This has been corrected and an Alerts & Information message will appear if there are any issues found when installing this update. Please contact Customer Support if a message does appear.
  • Payroll > Government Reporting
    • The Quarterly 941 has been updated with the new 2015 format. The Schedule B document did not have any changes.
    • Several enhancements and new features have been made in the Affordable Care Act (ACA) Reporting option. Refer to the Affordable Care Act (ACA) Reporting topic in the Help File for additional information regarding this option.
      • On the Hours Tracking tab, the To Date Weeks field has been moved to the header area since it is the same for all employees.
      • The Hours Tracking and New Hires tabs have been redesigned. In the Hours Tracking List or New Hires List, the employee information has been condensed to show information based on the Through Last Worked Date for both With Service Breaks and Without Service Breaks. A new field has been added for Special Unpaid Leave Weeks to be used for tracking FMLA, USERRA, or jury duty. The Hours Per Week fields have been enhanced with a Go To button to display the details for deriving the value. The system has also been updated to take into account a 501 maximum hours for Service Break Weeks for educational organizations. In addition, the Exclude Contract Hours From ACA Tracking field has been added to the detailed payroll earnings section.
      • A new tab has been added for Service Break Calculations. This feature is used to determine if employees have a difference in the number of service break weeks defined on the ACA screen in the Employee File and the number of weeks the system calculates for service breaks in the a measurement period and, if applicate, update the weeks for selected employees. The data may take a while to load on this screen as the system is checking all the payroll earnings records in posted and unposted payroll calculation batches.
      • On the Adjustments tab, a new option has been added for Exclude Contract Hours from ACA Tracking. Using this option, adjustments can be made to exclude hours from ACA tracking for contracted employees. Also, most of the adjustment options were updated to include Pay Group ID in the Adjustment Entries List, and in Pay Period Entry Dates, the drop-down was updated to include a filter for Start Date.
  • Payroll > Reports
    • Employee ACA Report – Measurement Periods: This new report will display the information on the ACA tab in the Employee File from the Measurement Periods List.
      Employee ACA Report – Hours Tracking, Employee ACA Report – Hours Tracking New Hires, Trending Hours Report, and Trending Hours Report for New Hires: These reports have been updated to reflect the same information shown on the screen. The new hire versions have also been updated to include additional sorting by measurement start date and initial measurement start date.
    • Employee ACA Report – Hours Per Week Calculation With Service Breaks and Employee ACA Report – Hours Per Week Calculation Without Service Breaks: These two new reports are designed to provide the detailed calculations for the Hours Per Week fields.
    • Payroll Options Report: This report has been updated to include the new Exclude Contract Hours From ACA Tracking field.
      Monthly Hours Worked Report: This report has been updated to include additional Report Selections for New Hires.
    • Employee ACA Report – Full Time Employees: This new report will generate for employees marked as Report as Full Time or their total hours per week is greater than 30. An employee count at the end of the report can be used to determine the number of full time employees at your district.
    • Employee Detail Listing for Payroll and Employee Listing – Employment Information: These reports were updated to include the Weeks Since Prior Termination Date and Track as ACA New Hire fields.