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Posted May 6, 2016 in Updates

Version 15.11.10.01

  • Note: For those districts that have the Web Link module, you will also need to be at Web Link version 15.11.10.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server.
  • Main > Utilities
    • The User Permissions section in the User Security option has been updated with the newly added options included in this release. These include: Affordable Care Act (ACA) B Forms, Affordable Care Act (ACA) C Forms, Affordable Care Act (ACA) Reporting Setup, and Employee File options for ACA 1095s tab and Adjust ACA Employee Offer and Coverage.
    • The Payroll tab in the Web Link Setup Options has been updated to include the consent message and available years for the Affordable Care Act 1095 information.
  • Accounts Payable > Government Reporting
    • The Vendor 1099 changes for Calendar Year 2015 have been included in this update.
  • Payroll > Data Entry
    • When using the Copy Batch feature in an Employee Absence batch, the system was returning an error. This has been corrected.
  • Payroll > Maintenance
    • A new option has been added for Affordable Care Act (ACA) Reporting Setup. This feature will be used each year to designate what type of employer your organization is (large or small) and if the health insurance offered is fully-funded or self-funded. There is also a Large Employer Calculation feature to determine if your organization has more than 50 full time and full time equivalent employees. Refer to the Affordable Care Act (ACA) Reporting Setup topic in the Help File for additional information on using this feature.
    • Several enhancements have be made in the Employee File.
      • A new ACA 1095s tab has been added. This screen will be used to enter the data to report on the 1095-C forms (Lines 14, 15 and 16) for each applicable employee, and for those employers who are self-insured, employee and dependents coverage dates can be tracked in order to report the proper information for the 1095-B form on Part IV and the 1095-C form on Part III. Refer to the Completing the ACA 1095s Screen in the Employee File topic in the Help File for additional information on using this feature.
      • An Adjust ACA Employee Offer and Coverage option has been added to the Options menu. This feature can be used to easily update the 1095 information for a group of employees. Refer to the Adjust ACA Employee Offer and Coverage topic in the Help File for additional information on using this feature.
      • The new Import ACA 1095s Covered Individuals option, also added to the Options menu, can be used to import information from a third-party administrator for the covered individuals for the calendar year for those employers who are self-insured. To access the import specifications for the covered individuals, go to: /templates/pr/ImportingACA1095sCoveredIndividuals.xlsx
      • For those customers who have licensed the Web Link module, the new Web Link 1095 Consent field, added to the Name & Address tab, is used to indicate whether or not the employee has consented to receiving an electronic 1095 via Web Link.
      • The existing ACA tab has been renamed to ACA Hours to distinguish it from the new ACA 1095s tab.
      • If an employee was offered health insurance during their initial measurement period and Accepted or Declined was entered in the Initial Benefit Status, the new Initial Benefit Eligibility Date field needs to reflect the date the offer was extended to the employee. If there is not a waiting period (the employee is eligible for health insurance immediately upon hiring) the employee’s hire date should be entered; otherwise enter the applicable date when the offer of benefits will be extended to the employee. Important Note: When the update is installed, if an employee had an Initial Benefit Status of Accepted or Declined, the system will automatically update the Initial Benefit Eligibility Date with the employees latest hire date. These dates should be reviewed for each applicable employee.
  • Payroll > Government Reporting
    • The Affordable Care Act (ACA) B Forms option will be used by small employers who self-insure to generate, validate, print and submit the 1094-B and 1095-B forms to the applicable employees and the Internal Revenue Service. Refer to the Affordable Care Act (ACA) B Forms topic in the Help File for additional information on using this feature.
    • The Affordable Care Act (ACA) C Forms option will be used by large employers who are either fully-insured or are self-insured to generate, validate, print and submit the 1094-C and 1095-C forms to the applicable employees and the Internal Revenue Service. Refer to the Affordable Care Act (ACA) C Forms topic in the Help File for additional information on using this feature.
    • The Affordable Care Act (ACA) Reporting option has been renamed to Affordable Care Act (ACA) Hours Tracking. This change better describes the option which is used to view hours worked for new and ongoing employees in order to determine if the employees are considered full time (or trending towards full time) and then must be offered health insurance.
    • The Employee W2 changes for Calendar Year 2015 have been included in this update.
  • Payroll > Reports
    • A new category, Affordable Care Act (ACA) Reports, has been added to the Reports menu for easy access to various Affordable Care Act reports in the system.
    • Several new reports have been added for the Affordable Care Act (ACA) reporting: Large Employer Calculation Report – Detail and Summary, Employee ACA Report – 1095 Information, Full Time Employee Count for ALE Member, Employee 1095-B Detail Report, Employee 1095-C Detail Report, Full Time Employees Missing from 1095-Cs, and Total Employees Paid During Month.
    • Employee ACA Report – Measurement Periods: The new Initial Benefit Eligibility Date field was added to this report along with a report parameter.
    • Employee ACA Report – Full Time Employees: This report was updated to include the column for Report as Full Time and a report parameter for New Hire.
    • Employee Detail Listing for Payroll and Employee Listing – Name and Address Information: These reports were updated to include the new field for Web Link 1095 Consent.
    • Employee Wage Report by Workers Compensation Class: The total field on this report was not accurately reflecting the total for the workers compensation class. This has been corrected.
  • Human Resources > Maintenance
    • In the Employee File on the Dependents tab, a section for Dependent ACA Coverage Dates has been added to track enrollment and withdrawal dates for those employers who offer health insurance through a self-funded plan. These fields are only accessible if the Plan Type in the Affordable Care Act (ACA) Reporting Setup option is Self-insured – Full Year or Self-insured – Partial Year. These same fields also appear on the ACA 1095s tab and if the information is changed in one place, the changes are reflected in the other place as well.
  • Human Resources > Reports
    • Employee Detail Listing for Human Resources: Added the new field for Web Link 1095 Consent and the dependent ACA enrollment and withdrawal dates to this report.
    • Employee Listing – Dependent Information: Updated this report to include four Report Selections for Dependents Only, Include Benefits, Include ACA Coverage Dates, and Include Benefits & ACA Coverage Dates.
  • Fixed Asset Inventory > Maintenance
    • An error was being returned when using the Combine Rooms feature, located under the Options menu within the Rooms File. This has been corrected.
  • Fixed Asset Inventory > Options
    • When using the Process Catch-up Depreciation option and the First Year Depreciation Type on the assets is either None or Half Year, the system was not including the last year of depreciation. This has been corrected.
  • Report Writer
    • The NG Employee Totals view groups has been updated to include the vprEmployeeEmergencyContact information.