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Posted May 6, 2016 in Updates

Version 15.12.18.01

  • Recommendation: The end of calendar year is just around the corner and soon you’ll be working on generating your 2015 W2 file. It is our recommendation that all districts complete the steps for balancing the calendar year totals and W2 totals prior to processing your last December payroll so adjustments can be made and included in the last payroll if necessary. To balance prior to December’s payroll, complete Steps 1 through 5 on the Payroll End of Calendar Year Checklist (then after the last payroll is updated for 2015, repeat Steps 1-5 when completing the end of calendar year process).
  • Important Tax Information
    • Tax Tables with changes for 2016: Federal Income Tax, Minnesota State Income Tax, Idaho State Income Tax, and Illinois State Income Tax.
    • Tax Tables with NO changes for 2016: Social Security, Medicare, Federal Unemployment, Iowa State Income Tax, Nebraska State Income Tax, Montana State Income Tax, Wisconsin State Income Tax, St. Louis Local Income Tax, and Kansas City Local Income Tax
    • Tax Tables that have not yet been released: Kansas State Income Tax, Missouri State Income Tax, Maryland State Income Tax, and North Dakota State Income Tax. The Department of Revenue in each state has not yet released the state withholding tables for 2016. Once the tax tables are released, we will plan to prepare an additional release which will include the new tables.
    • States with unemployment Taxable Wage Base changes for 2016: Iowa, North Dakota, and Wyoming
    • States with NO unemployment Taxable Wage Base changes for 2015: Illinois, Kansas, Missouri, Nebraska, and South Dakota
  • Once you install the 15.12.18.01 update, you will have the released 2016 information for the federal, state and local income taxes and unemployment taxable wage base limits for applicable states. To view and verify this information, please print the appropriate documents using the links below. The tables in these documents MUST be compared to your tax information in the Taxes option under the Maintenance menu in Payroll prior to calculating your first payroll in January 2016.
  • If you are currently using the Negotiations module with the School Accounting System, the 2016 tax and unemployment information will update automatically upon installing the update.
  • Federal Taxes: https://docs.su-inc.com/taxes/Federal2016.pdf
  • State Taxes/Unemployment:
  • Local Taxes:
  • Main > Utilities
    • When using the Change Password feature, located under the Options menu in User Options, the system was only allowing 10 characters to be entered for the Old Password. This has been corrected.
  • General Ledger > Maintenance
    • Import options were added to the following: Chart of Accounts, Direct Deposit Banks, and Reference Files.
  • General Ledger > Government Reporting
    • Nebraska Only: The 2014-2015 Educational Service Unit Annual Report is now available.
  • Accounts Payable > Maintenance
    • Import options were added to the following: New Vendors, Vendor Addresses, Vendor Custom Fields, Vendor Direct Deposits, Vendor Email Addresses, and Vendor Tax Information.
  • Payroll > Data Entry
    • In Employee Absences, when using the Find (Ctrl+F) feature to search on the Pay Code ID field and the pay code selected from the list was tied to a leave balance, the system was not properly saving the entry as a leave entry. Subsequently, the leave balance was not being reduced properly. This has been corrected.
  • Payroll > Maintenance
    • Import options were added to the following: Leaves, Pay Codes, New Deductions, Deduction Rates, Deduction W2 Boxes, Employee Direct Deposits, Employee Leaves, Employee Taxes, New Payees, Payee Addresses, Payee Direct Deposits, and Payee Email Addresses.
    • When using the Import ACA 1095s Covered Individuals, if a dependent of an employee is also an employee (i.e. husband and wife both work for the district, and wife is a dependent on the husband’s insurance), the dependent was not getting imported. This has been corrected.
  • Payroll > Government Reporting
    • In some instances, when printing the Employee 1095-C forms the system was returning an application error. This has been corrected.
  • Fixed Asset Inventory > Maintenance
    • Import options were added to the following: Buildings, Departments, Rooms, Sites, Classes, Conditions, Custom Fields, Disposal Types, Owners, Sub Classes, and Sub Classes Depreciation Accounts.