Posted December 15, 2016 in Updates

Version 16.12.15.01

Recommendation: The end of calendar year is just around the corner and soon you’ll be working on generating your 2016 W2 file. It is our recommendation that all districts complete the steps for balancing the calendar year totals and W2 totals prior to processing your last December payroll so adjustments can be made and included in the last payroll if necessary. To balance prior to December’s payroll, complete Steps 1 through 5 on the Payroll End of Calendar Year Checklist (then after the last payroll is updated for 2016, repeat Steps 1-5 when completing the end of calendar year process).

Important Tax Information

Tax Tables with changes for 2017: Federal Income Tax, Social Security (limit change only), Minnesota State Income Tax, and Nebraska State Income Tax.

Tax Tables with NO changes for 2017: Federal Unemployment, Illinois State Income Tax, Idaho State Income Tax, Iowa State Income Tax, Medicare, Montana State Income Tax, North Dakota State Income Tax, Ohio State Income Tax, St. Louis Local Income Tax, and Kansas City Local Income Tax

Tax Tables that have not yet been released: Kansas State Income Tax, Maryland State Income Tax, Missouri State Income Tax, and Wisconsin State Income Tax. The Department of Revenue in each state has not yet released the state withholding tables for 2017. Once the tax tables are released, we will plan to prepare an additional release which will include the new tables.

States with unemployment Taxable Wage Base changes for 2017: Iowa, North Dakota, and Wyoming

States with NO unemployment Taxable Wage Base changes for 2017: Illinois, Kansas, Missouri, Nebraska, and South Dakota

Once you install the 16.12.15.01 update, you will have the released 2017 information for the federal, state and local income taxes and unemployment taxable wage base limits for applicable states. To view and verify this information, please print the appropriate documents using the links below. The tables in these documents MUST be compared to your tax information in the Taxes option under the Maintenance menu in Payroll prior to calculating your first payroll in January 2017.

If you are currently using the Negotiations module with the School Accounting System, the 2017 tax and unemployment information will update automatically upon installing the update.

Federal Taxes: https://docs.su-inc.com/taxes/Federal2017.pdf

Local Taxes:
Kansas City https://docs.su-inc.com/taxes/KansasCityLocal2017.pdf
St. Louis https://docs.su-inc.com/taxes/StLouisLocal2017.pdf

Main>Security Options
- If a user had cancelled requisitions, the corresponding Approval Tree could not be removed from their User ID. This has been corrected.
General Ledger>Government Reporting
- Nebraska: The Educational Service Unit Annual Report for 2015-2016 is now available.
Accounts Payable>Data Entry
- When entering Purchase Orders, if the Employee ID is editable, the value was not initially displaying as highlighted so it could easily be changed. This has been corrected.
Accounts Payable>Requisitions
- If the Chart of Account Number was set up as required in an Approval Tree, the user was unable to unselect the Post to General Leger checkbox. This has been corrected.
Accounts Payable>Government Reporting
- This update contains additional 2016 filing changes for Vendor 1099s. For those districts who wish to file electronically, there will be options to create federal, state, or combined federal/state files depending on your state’s filing requirements. Regardless if you are filing on paper or electronically, the new Internal Revenue Service deadline for filing vendor 1099s is January 31, 2017. For state specific deadlines, contact the Department of Revenue for your state. Refer to the End of Calendar Year Checklist for Accounts Payable in the Help File for instructions on completing the Vendor 1099s.
Payroll>Government Reporting
- This update contains additional 2016 filing changes for Employee W2s. Regardless if you are filing on paper or electronically, the new Social Security Administration deadline for filing employee W2s is January 31, 2017. For state specific deadlines, contact the Department of Revenue for your state. New this year for Iowa districts: electronic submission to the Iowa Department of Revenue will be required for those employers with 50 or more state employee W2s.
- This update contains additional 2016 filing changes for the Affordable Care Act (ACA) B Forms and Affordable Care Act (ACA) C Forms. The Internal Revenue Service has indicated the electronic filing submission process will become available on January 17, 2017 for tax year 2016 and the deadline will be March 31, 2017.
- Refer to the Payroll End of Calendar Year Checklist topic in the Help File for step by step instructions to complete the end of calendar year process.