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Posted May 9, 2017 in Updates

Version 17.05.09.01 – Web Link

Web Link updates are available for download from the File Transfer Center: https://transfer.su-inc.com

Important Notes
Web Link updates must be installed on your web server, excluding School Accounting System-Online customers. If needed, contact your technology coordinator to install the update on the web server.

Since the Web Link product interacts with the School Accounting System and this update contains changes that affect both products simultaneously, you will also need to be at SAS version 17.05.09.01 (or higher, if applicable).

  • Web Link>Data Entry
    • During Requisition Entry, users who can enter more than one Approval Tree ID will see a change to this screen in which only the Approval Tree ID and Requisition Number fields are open until an Approval Tree ID is entered. If prior to saving the entry, the Approval Tree ID is changed, the system will prompt indicating the unsaved data will be lost so the user knows they’ll have to re-enter the information due to changing the ID.
  • Web Link>Employee Information
    • The Leave Balance option has been updated to allow multiple leave years to display if designated accordingly on the Payroll tab of the Web Link Setup Options in the School Accounting System. If a user can view more than one year, they can choose to see all available years at once or only the current year. Also if Display Unposted Leave Balances is selected in the same Web Link Setup Options, the user will be able to view approved, pending approval, and unsubmitted leave request entries. Refer to the Leave Balances topic in the Help File for additional details.
    • Leave Request Approvals is used by designated users to approve leave requests that have been submitted for approval. Approvers will have a calendar view of all submitted leave requests, and will be able to select to see details for the leave and add substitutes if desired. Refer to the Leave Request Approvals topic in the Help File for additional details.
    • Leave Request Entry is used to enter leave requests and submit them for approval. Employees will be able to include the type of leave along with the dates, number of units to use, and any additional information requested for the leave. Refer to the Leave Request Entry topic in the Help File for additional details.
    • Leave Request Entry – FMLA is only available to those districts that have licensed the Human Resources module and have set up to allow FMLA leaves in the Leave Request Options in the School Accounting System. Employees will use this feature to enter in FMLA leave requests and submit them for approval. Refer to the Leave Request Entry – FMLA topic in the Help File for additional details.
    • The Leave Request Inquiry option shows the information and status of leave requests and FMLA leave requests for the user currently logged in, and also for the employees for whom the user has rights to approve leave requests. All the detail information, such as the approval status, the starting and ending dates and times for the leave request, the additional leave request fields, and the substitute information tied to the leave request (if applicable), is displayed. Refer to the Leave Request Inquiry topic in the Help File for additional details.
  • Web Link>Reports
    • If a user has been set up with specific employee groups, designated in User Security in the School Accounting System, they will be able to print employee reports for only those individuals. An Employee Group ID will also be available for the current user logged into Web Link. The ID will display as EMPLOYEE followed by their payroll employee ID.
    • Subreport report parameters are now available when generating reports.