Skip to content

Posted June 21, 2018 in Updates

Version 18.06.21.01

Note: For those districts that have the Web Link module, you will also need to be at Web Link version 18.06.21.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server.

  • General Ledger>Data Entry
    • While on the Grid Entry screen in cash receipt data entry, the “+” sign was not working properly to increment the cash receipt number.  Also, if cash receipt numbers were assigned for entries in a recurring batch, the values were not being displayed on reports once the batch was posted.  These issues have been corrected.
  • General Ledger>Government Reporting
    • Illinois: The annual report for 2017-2018 has been included in this update.
    • South Dakota: The GASB 34 Reports for 2017-2018 have been included in this update.
  • General Ledger>Reports
    • Cash Receipt Listing – Summary: The Entries to Include report parameter has been removed from this report since it is not relevant and was causing incorrect totals to display.
  • Accounts Payable>Data Entry
    • A new field named Include Purchase Order Number on Import Invoices has been added to the Accounts Payable System File. This field can be used to automatically create a purchase order as part of the invoice import process. If selected, the Purchase Order Number field will be available on the Import Invoices screen, located under the Options menu in Invoices. Important Note: If importing an invoice where the purchase order number specified already exists in the system (was previously entered), the detail lines on the purchase order and invoice will not be tied together and the outstanding balance on the purchase order balance will not be reduced.
  • Accounts Payable>Maintenance
    • To have the Purchase Order Number field be available when using the Import Invoices option, a new field has been added to the Accounts Payable System File: Include Purchase Order Number on Import Invoices.
  • Payroll>Government Reporting
    • Illinois: FTE Percentage has been added as a new field on the Report Options screen of the Illinois Teachers Retirement Report option. A default value can be entered to report for the employees or a custom numeric field can be set up and a value designated for each employee in the employee file. Also, the Employer’s Annual Report of Earnings report has been updated to include this new field. Refer to the Illinois Teachers Retirement Report topic in the Help File for more information.
  • Accounts Receivable>Data Entry
    • Non-supervisor users were unable to use the Change Invoice Detail Description option, located under the Options menu in Invoices. This has been corrected.
    • In Prepaid Invoices, if a detail information line was changed after saving the entry, the Payment Transaction ID was being removed in error. This has been corrected. Also, if the Invoice Transaction ID is changed and it remains within the same department as the Payment Transaction ID, the Payment Transaction ID will not change. But, if the Invoice Transaction ID is changed and that ID is tied to a different department, the Payment Transaction ID will either change the ID to be the default for the department or if no default is designated, it will be blank for the user to select the correct one.