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Posted October 30, 2018 in Updates

Version 18.10.30.01

Note: For those districts that have the Web Link module, you will also need to be at Web Link version 18.10.30.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server.

  • K12Docs is here! Our new cloud-based, electronic document management platform allows your organization to reduce the need for long-term paper storage and manual retention policies. It is fully-integrated with the School Accounting System and add-on modules to help districts of all sizes retain electronic documents efficiently. With this release, you will begin seeing enhancements for the integration that will be used by our Early Adopter customers. For more information on K12Docs, contact sales@su-inc.com or visit our website at www.k12docs.com.
  • All System
    • All the buttons in the system have been updated and you’ll see the addition of the Document Management button bar added to most screens which will be used with K12Docs. Because of this change, the size of several of the screens in the system have also been adjusted.
  • General Ledger>Options
    • For customers operating on an accrual basis, when utilizing the Adjust Posted Entries option for an Accounts Payable invoice where the check has already been written, the system was processing the entries against the check batch rather than the invoice batch. This has been corrected.
    • When adjusting an employee’s payroll check in Adjust Posted Entries and the expense mask for a deduction indicated a particular fund number, the general ledger entries were making the funds go out balance and an alert was appearing on the General Ledger main screen. This has been corrected.
  • Accounts Payable>Options
    • When attempting to void a check after electronically submitting the payroll Quarterly 941, the system was returning an error message. This has been corrected.
  • Accounts Payable>Government Reporting
  • Payroll>Data Entry
    • The Leave Request Inquiry has been added to the Options menu in Pay Period Entries and Employee Absences.
  • Payroll>Maintenance
    • Missouri: The Missouri Department of Revenue released information regarding changes to the state withholding tax tables. Since the School Accounting System uses the Withholding Tax Formula to determine the amount of Missouri state income tax to withhold each payroll cycle, we have been in contact with the Department of Revenue seeking further clarification on item 3 in Step 1: https://dor.mo.gov/business/withhold/documents/WithholdingTaxFormula_001.pdf As soon we receive the additional information, an update will be released to apply any necessary changes.
  • Payroll>Government Reporting
    • The 2018 changes for the Employees W2s are included in this release. For Iowa and Illinois: all employers must file electronically, regardless of the number of employee state W2s.
    • The 2018 Affordable Care Act (ACA) B Forms changes are included in this release. According to the Internal Revenue Service, electronic filing for these forms will not be available until mid-January 2019.
    • The 2018 Affordable Care Act (ACA) C Forms changes are included in this release. According to the Internal Revenue Service, electronic filing for these forms will not be available until mid-January 2019.
    • Refer to the Payroll End of Calendar Year Checklist topic in the Help File for step by step instructions to complete the end of calendar year process.
    • Customers with an ampersand (&) in their name were receiving an error when requesting a PIN through the 941 Authorized Electronic Signers/PIN Requests option. This has been corrected.
    • Missouri: Employees with multiple wage types for the Missouri Retirement Report and blank term of position codes were incorrectly reporting 00 for one of the term of position fields causing the uploaded file to be rejected. This has been corrected.
    • When electronically filing the Quarterly 941, any information in Address Line 2 for the employer was causing the file to be rejected. Also, the Submit Electronic File to IRS screen was disabled if information was entered in Part 5 on Page 2. That screen should only be disabled if information appears in the Paid Preparer section. Both of these errors have been corrected.