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Posted February 19, 2019 in Updates

Version 19.02.19.01

Note: For those districts that have the Web Link module, you will also need to be at Web Link version 19.02.19.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server.

  • K12Docs
    • When using the Add Document button, the Document Description will no longer be required.
    • The Manage Documents, Add Document, and View Documents buttons have been updated to reflect new icons. Also, the View Documents button will appear black if there are no documents previously uploaded for the selected item and will appear green if there are documents available to view.
    • A Has Documents column has been added to several grids and search screens in the system. This column will allow you to easily see if there are documents for the particular line item.
  • Main>Utilities
    • The Create Document Management Folders option has been enhanced to include creating the folders for Payees as well as the current year and four more years into the future for any application that has Year as the index.
  • Main>User Controls
    • Form Control Description and Permissions for Payees has been added to User Security and View/Adjust Users.
  • General Ledger>Government Reporting
    • Iowa: The 2019-2020 Iowa Budget Summary Report is now available.
    • Missouri: The Missouri Annual Report has been updated to the new format for the 2018-2019 ASBR. The Department of Elementary and Secondary Education has opened their site, allowing districts to begin uploading and testing their files to ensure they are meeting the new ESSA requirements for the chart of account structure changes. Refer to the Missouri Annual Report topic in the Help File for details on creating the file to upload. It is our understanding that files can only be uploaded for testing purposes and final files cannot be uploaded and submitted to DESE until later this summer. If you need to access a prior year’s annual report, they can be found under the Options menu within the Missouri Annual Report.
  • Payroll>Maintenance
    • A new application has been added to K12Docs for Payees. From within the Payee File, you’ll be able to add and view documents, as well as access the applicable application from K12Docs directly.
    • Missouri: Since the Allowances are no longer applicable for Missouri state income tax, this field has been cleared and disabled on the Taxes screen in the Employee File.
  • Payroll>Government Reporting
    • For those districts using the ACS 403b Administrator, the Create Employee Information File and Create Payroll Contribution File formats have been changed to comma delimited with the header row removed. Also a new column for Pay Periods has been added to the Employee Information tab (and file). The value in this column will be the number of tax pay periods per year from the Employment tab in the Employee File.
  • Human Resources>Reports
    • Employee Workers’ Compensation Injuries Report: If using the From and To report parameter for Injury Date, the report was not always filtering properly. This has been corrected.