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Posted July 27, 2020 in Updates

Update 20.07.27.01

  • All System
    • When reprinting a check in any part of the system or Web Link, if applicable, the copy watermark has been lightened.
  • General Ledger>Maintenance
    • In Received Froms, if a received from record is also an employee and a change is made to the Received From ID, the system will check to see if the ID is tied to a user in which the User ID matches the Employee ID, and if so, an additional prompt will appear giving the user (if a supervisor) the ability to also update the User ID to match the new Employee ID. If the user is not a supervisor, a prompt will still appear directing the user to contact a supervisor to update the User ID.
  • General Ledger>Government Reporting
    • Illinois: The Illinois Annual Report for 2019-2020 is now available
    • Kansas: The Kansas Budget Report for 2020-2021 is now available.
    • Nebraska: The 2019-2020 GASB 34 Reports are now available. There are no changes to the Annual Report process for 2019-2020.
    • Wyoming: New FFunds for GEER-FED, GEER-FOOD and GEER-TECH have been added to the 2019-2020 Annual Report.
  • Accounts Payable>Maintenance
    • In Vendors or Ship to Addresses, if a vendor or ship to address record is also an employee and a change is made to the Vendor or Ship to Address ID, the system will check to see if the ID is tied to a user in which the User ID matches the Employee ID, and if so, an additional prompt will appear giving the user (if a supervisor) the ability to also update the User ID to match the new Employee ID. If the user is not a supervisor, a prompt will still appear directing the user to contact a supervisor to update the User ID
  • Payroll>Data Entry
    • When importing time card entries, if the pay code ID did not exist in the system, it was using the employee’s primary pay code instead. This has been corrected and now an error will appear during the import, indicating the pay code in not valid.
  • Payroll>Maintenance
    • In some instances, while adding a new employee to the Employee File a supervisor user was receiving a prompt asking to change the User ID to match the Employee ID. If the user indicated Yes, the system was updating the previously viewed employee’s User ID to match this new employee’s ID. This has been corrected. To view any users whose IDs do not match their Employee IDs, utilize the Convert User IDs to Match Employee IDs option located under the Options menu in User Security located on the system master menu.
    • The Import Contracts and Import Unit Pay options, located under the Options menu in Employees, have been updated to include the Use Primary Pay Code Expense Account field.
    • In Payees, if a payee record is also an employee and a change is made to the Payee ID, the system will check to see if the ID is tied to a user in which the User ID matches the Employee ID, and if so, an additional prompt will appear giving the user (if a supervisor) the ability to also update the User ID to match the new Employee ID. If the user is not a supervisor, a prompt will still appear directing the user to contact a supervisor to update the User ID.
    • In Deductions, the Deductions Payable tab can now be accessed without first bringing up a deduction.
    • In Taxes, the Taxes Payable tab can now be accessed without first bringing up a tax.
  • Payroll>Government Reporting
    • Iowa: If an employee has an inactive pay code or the pay code is inactive in the Pay Code File, it will be excluded from the Iowa BEDS Report. If the report has already been generated, it will need to be regenerated to exclude these pay codes.
    • Missouri: The View/Edit Data tab in the Missouri Retirement Report has been redesigned. Each Wage Type/Position line will reflect the same information that will be written to the file when created for the upload and new wage type/position records can be added, if needed. The Insurance Amount will be split according to how it was calculated during the payroll. Also, under each wage type, the user will see the pay code information that was used to determine the wage type values.
    • North Dakota: A new option, North Dakota PERS Service Purchase Report, has been added to the system. This report will be used to create an upload file to report employees who are participating in the purchasing of service credit from North Dakota Public Employees System. Refer to the North Dakota PERS Service Purchase Report topic in the Help File.
  • Payroll>Reports
    • Distribution Report by Expense Account with Detailed Earnings: For previously expensed wages that are now being included in a regular payroll, the tax entries were not displaying correctly. This has been corrected and they will now appear in the benefits payable account section.
  • Human Resources>Maintenance
    • In Employer History, if an employer history record is also an employee and a change is made to the Employer History ID, the system will check to see if the ID is tied to a user in which the User ID matches the Employee ID, and if so, an additional prompt will appear giving the user (if a supervisor) the ability to also update the User ID to match the new Employee ID. If the user is not a supervisor, a prompt will still appear directing the user to contact a supervisor to update the User ID.
    • A new FMLA Reason, COVID-19 Care for child due to school/childcare closure, has been added to the system.
  • Accounts Receivable>Maintenance
    • In Customers, if a customer record is also an employee and a change is made to the Customer ID, the system will check to see if the ID is tied to a user in which the User ID matches the Employee ID, and if so, an additional prompt will appear giving the user (if a supervisor) the ability to also update the User ID to match the new Employee ID. If the user is not a supervisor, a prompt will still appear directing the user to contact a supervisor to update the User ID.