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Posted March 30, 2021 in Updates

Version 21.03.29.01 – K12Docs

  • K12Docs
    • A Forgot Password feature has been added to the Login screen. For a user to utilize this option, the User Email field must be completed on the Users screen in the Manage Roles/Users option located under the Site menu in Host Site Manager.
    • If a user only has access to a single application, that application will be displayed when opening K12Docs.
    • A new Reset button has been added to the folder index button bar and pertains to indexes set up with default values. When selected, if a default has been defined for an index, it will be displayed and can be used for adding new folders or when searching.
    • When viewing a virtual document (not a .TIFF) the Page Permission field will no longer be visible under the Menu since it does not apply to virtual documents.
    • If using the E-Sign feature on virtual documents, the system creates a new document each time the Save E-Signed Document option is selected under the Menu. A change has been made so the name of the new document will continue to have “-signed” added to it but for each subsequent version, the system will append @# to it. For example, Doc1.PDF would have additional documents listed for Doc1-signed.PDF, Doc1-signed@2.PDF, and Doc1-signed@3.PDF if there were three signatures added.
    • If a user does not have access to Print/Email/Export in Host Site Manager for an application, then the Print button will not be visible when viewing a document. Also, if they do not have access to Export Results, the Export Results option will not be visible for the application search results.
  • K12 Docs GX
    • Your K12Docs GX version should be 2.9.0338.0700.  To verify this information, select the About Intellivue GX screen under the Help menu.
    • A Forgot Password feature has been added to the Login screen. For a user to utilize this option, the User Email field must be completed on the Users screen in the Manage Roles/User option located under Site in Host Site Manager.
    • An option for Change Password has been added to the File menu, allowing user to update their own passwords.
    • If a user only has access to a single application, that application will be displayed when opening GX.
    • Notifications and Custom Notifications are available from the Search Activity Manager. These features allow for search activity notifications to be emailed to users based on specific criteria.
    • The design of the annotation section has been updated. Also, while applying a redaction or annotation, the image rotation buttons will be disabled. And, once a redaction has been saved, the document can be rotated; however, documents with annotations cannot be rotated.
    • In the folder portfolio, the setting for the Enlarge View and Reduce View will be saved and the portfolio will always scale to the last value.
    • On the folder tab, if using the document search, a Page Count column has been added to the search results.
    • In Indexing Options, if the Show only lists for primary application selected field is checked, then when viewing the Index Document Lists, only the documents for the selected application will be visible.
    • If using the Export option, located on the Content Publisher screen, and selecting multiple document types, those documents will now be in a single export rather than in separate exports.
    • When splitting documents on the Index screen, rather than the focus returning to the top it will remain on the document you are splitting.
  • K12Docs Host Site Manager
    • A new field, User Email, has been added to the users screen in the Manage Roles/Users option located under the Site menu. By entering the user’s email address in this field, they will be able to utilize the Forgot Password process to rest their own passwords. This information can also be used with custom notifications for stored search activities in GX.
    • Under the Site menu on the Manage Index Documents List screen, when adding a new list, the Max Checkout Documents will default to 100, but can be changed. Also, the new Auto Generate field can be used to add multiple lists at one time using the ID, a beginning number, and a count of how many lists to add.
    • Two new fields have been added to Add/Modify Folder Index: Comment and Zoom Zone. If the comment field is completed, the wording would appear in GX if the value entered for the index is not correct (i.e. doesn’t match length format). The zoom zone fields would be used to enter specific pixel coordinates so when indexing documents in GX the document would zoom to that specific location when selecting the folder index field.
    • In the Add/Modify Pageset Index option, a Change Display Ordering button has been added. When selected, the user can click on each pageset index and use the up and down arrows to change the order of how the indexes appear in both GX and K12Docs.