Skip to content

Posted June 7, 2021 in Updates

Version 21.06.06.01

Note: For those districts that have the Web Link module, you will also need to be at Web Link version 21.06.06.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server.

  • Master Menu>User Controls
    • When printing the Web Link Instructions for Users report for a supervisor, Edit Room Inventory was listed even though the customer did not have the Fixed Asset Inventory module. The report has been corrected.
    • In some instances, when using the Add Employees as Web Link Users, located under the Options menu in User Security, if selections were made on the Vendor Groups tab, they were not being applied when selecting Execute. This has been corrected.
  • General Ledger>Data Entry
    • If you unpost a budget batch, located under the Options menu on the Budget Batch screen, and change the Batch Date, the entries within the batch were not being updated properly. This has been corrected.
    • When using the Copy Cash Receipt option, located under the Options menu in Cash Receipts, the cash account was reflecting the fund file default instead of copying the account from the previous cash receipt. This has been corrected.
  • General Ledger>Maintenance
    • North Dakota: A new four-digit account piece, Source, has been added and is available as an optional piece for revenue and expenditure accounts. When this update is installed, the piece will now be available under the Reference Files and in the Chart of Accounts for these two account types.
  • General Ledger>Government Reporting
    • Illinois: The Annual Report for 2020-2021 and Budget Report for 2021-2022 have not yet been released by the Illinois State Board of Education but will be included in a future update once they are available.
    • Iowa: The GASB 34 Reports for 2020-2021 are now available and there are no changes to the Annual Report process.
    • Kansas: The Budget Report for 2021-2022 has not yet been release by the Department of Education but will be included in a future update once it is available.
    • Missouri: The Annual Report and GASB 34 Reports for 2020-2021 are now available.
    • Nebraska: The GASB 34 Reports for 2020-2021 are now available and there are no changes to the Annual Report process.
    • North Dakota: The Annual Reports, GASB 34 Reports, Certificate of Levy, Special Education Unit Budget, and ESSA Report for 2020-2021 are now available.
    • South Dakota: The Annual Report for 2020-2021 is now available. The GASB 34 Reports have not yet been released by Legislative Audit but will be included in a future release once they are available. Also, since the Pension Fund (24) has been closed, any information entered in this row will no longer generate for a fiscal year after 06/30/2020.
    • Wyoming: The Annual Report and GASB 34 Reports for 2020-2021 are now available.
  • Accounts Payable>Data Entry
    • In Purchase Orders, Receivings, and Invoices, the vendor labels for Sales Tax ID, Last Check Date, W9 Sent Date, W9 Received Date, and Customer ID will always show even if the vendor file does not contain any information for the field.
  • Accounts Payable>Requisitions
    • In Requisition Entry the vendor labels for Sales Tax ID, Last Check Date, W9 Sent Date, W9 Received Date, and Customer ID will always show even if the vendor file does not contain any information for the field. Also, the fields for Detail Quantity and Unit Price allowed up to four decimals but were only showing two if more were entered. This has been corrected.
    • In Requisition Approvals the fields for Detail Quantity and Unit Price allowed up to four decimal places but were only showing two if more were entered. This has been corrected.
  • Accounts Payable>Check Cycle
    • For those districts utilizing check writing software, in some instances, the alignment of the amount was off. This has been corrected.
  • Accounts Payable>Reports
    • The following reports have been updated to display four decimal places for unit price and quantity if four was entered: Requisition Listing – Detail, Requisition Form, Requisition Inquiry, Receiving Report – Detail, Purchase Order Listing – Detail, and Standard Purchase Order Form.
  • Payroll>Data Entry
    • Illinois: In preparation for the Teachers’ Retirement System of the State of Illinois to move to pay period reporting, a new Days Paid Override field has been added to Pay Period Entries and Employee Absences in the Illinois Teachers Retirement System section on the Individual Entry screen.
  • Payroll>Check Cycle
    • When calculating a payroll with the Supplemental field selected for federal income tax and the employee also had an amount in the Claim Dependents field of their W4, the system was subtracting the claim dependents amount and should not have been. This has been corrected.
  • Payroll>Maintenance
    • The Post Detail to General Ledger field in the Payroll System File has been changed to Payroll Posting Type. There are now three different options available, which includes Summarize Salary and Benefits, Detail Salary and Benefits, and Detail Salary/Summarize Benefits with this last option being a new feature available for payroll entries being posted to general ledger. Refer to the Payroll System File topic in the Help File.
    • Son in law and Daughter in law have been added as available options for the Relationship field in the Employee File on the Emergency Contacts screens.
  • Payroll>Options
    • When voiding a payroll check that included an absence from contract, the system was adding the absence units back to the contract in error. This has been corrected.
    • When using the Resend Email Direct Deposit Stubs option and the system is set up to password protect direct deposit stubs, if an employee had an individual bank account deduction, these were not being password protected. This has been corrected.
  • Payroll>Government Reporting
    • Illinois: A new option, Illinois Monthly Teachers Retirement Report, has been added to the system. Beginning July 2021, the Illinois Teachers Retirement System will be moving to per pay period reporting. This new option will allow you to generate the applicable report to upload. Refer to the Illinois Monthly Teachers Retirement Report topic in the Help File for setup and step by step instructions to complete the report.
    • Kansas: When generating the Kansas Retirement Report, any employee with 6 (Working After Retirement) for their Plan ID and who has wages for the applicable payroll, will be included on the View /Edit Data screen, Kansas Retirement Report, and the Create Report File.
  • Payroll>Reports
    • Distribution Report by Employee: Pay Code ID has been added as a Report Parameter to this report.
  • Human Resources>Maintenance
    • Son in law and Daughter in law have been added as available options for the Relationship field in the Employee File on the Dependents screens.
  • Accounts Receivable>Data Entry
    • The Check Number field size has been increased to 15 digits in Prepaid Invoices and Payments.
  • Accounts Receivable>Reports
    • The following reports have been updated to increase the field width for the check number: Payment Listing – Detail, Payment Listing – Summary, Payment Listing by Account Number, Payment Listing by Customer, Payment Listing by Department, Payment Receipt Form, and Invoice Inquiry by Customer.