Management for K-12 Schools.
Simple. Secure. Affordable.
K12Docs by Software Unlimited, Inc., a trusted K-12 partner since 1979, streamlines operations by converting hard copy into digital information and electronic documents. Built on Amazon Web Services (AWS) and powered by a proven, government-focused platform, K12Docs is a scalable, cloud-based solution designed to help schools manage electronic records efficiently and securely. Simple and affordable licensing covers unlimited users.
Financial/HR, Student Records, Board Meetings and Minutes, And More!
K12Docs transforms your captured records into information that can be shared across your district. Use your imagination! K12Docs is accessible anywhere, anytime via web browser, allowing you to create unlimited virtual filing cabinets for ANY document retention purpose and share with unlimited users.
Financial/HR
Use K12Docs independently of your financial system or take advantage of a full integration within our School Accounting System. Districts can save time and money by electronically filing and retrieving electronic documents directly from within the accounting platform.
Student Records/IEP
Managing student records is cumbersome, time-consuming, and expensive. Use K12Docs independently of your student information system or integrate. Reduce the mountains of paperwork, and make it easy to share them with other authorized personnel.
Board Meeting Minutes
Easily manage your board meeting documentation. Create PDFs, or any other file format, of your complete board meeting materials and distribute electronically to school district administration and board members, reducing time and cost.
How It Works
Hard copies make it difficult for organizations to process, access, and secure important documents. With K12Docs, you have a simple and secure management system to help you manage all your documents easily and efficiently with existing, on-premise equipment.
Electronic Signatures. Security. Compliance.
Electronically sign internal documents
Enable users to electronically monitor their files and keep detailed audit trails
Customized redaction services allows you to “black out” sensitive content when documents are viewed, printed or shared
Help users manage paper and electronic records through long-term archiving, ensuring legal and regulatory compliance
AuditShield™ technology serves as a comprehensive reporting engine that enables you to create files and quickly flag any missing documents easily and efficiently
Powerful security features to ensure only the right individuals are seeing what they should
Rapid Deployment
Train and implement in days, not months or years.
Simple to learn and use. Training can be completed for end-users and administrators in a few short hours, and employees can be configured and begin using immediately.
Add-on Solutions. Advanced Functionality.
Need some advanced capabilities? K12Docs core system solves a significant need for schools, but some advanced capabilities may be beneficial for your district. Contact us to learn more about our add-on solutions and partner resources including eforms, Advanced Capture capabilities with Optical Character Recognition (OCR), back-filing, and more.
In The Beginning
Case Study:
Clear Creek Amana School District Embraces Paperless District With K12Docs
With piles of paperwork growing leaps and bounds, Lori Robertson, Business Manager of Clear Creek Amana School Community District (CCACSD), realized major inefficiencies in the school offices. There were also the costs of purchasing paper, printer toner, physical filing cabinets, as well as the risks of storing the paper in-house to consider. Coupled with the frustrations of trying to retrieve documents, Ms. Robertson knew there had to be a better way.
See it in Action?
Request More Information
Testimonials
I cannot express how much switching to SUI has positively impacted my work life. You guys are so responsive and helpful. I just want to say thanks!!!!
- Katie Thone
Dunklin R-5, MO
Thanks for everything you did to get our district up and running with the School Accounting System. It has been a pretty smooth process overall and has relieved a lot of stress and pressure for me!
- Lisa Bixler
Tipton R-VI School District, MO
I love the customer support! I never panic — all I have to do is pick up the phone.
- Guyla Alexander
Northeast Randolph R-IV, MO
I love how trainings are done, and I model that for training our staff on WebLink.
- Stefany Lovercamp
Bookkeeper/Superintendent Secretary, Concordia R-II School District, MO
Training is very informative, the webinars are great refreshers, plus the customer service turnaround time is very quick.
- Kelly Pendergast
Business Manager, Plainview Public Schools, NE
I am so happy with the response time, the accurate step by step walk through, the kind manner & attitude. We are VERY satisfied with SUI.
- Tamela Ross
Payroll Specialist, Hill City School District 51-2, SD
I appreciate the quick responses and their knowledge.
- Kim Holzman
Business Manager, Le Mars Community School, IA
Tech support is excellent.
- Mary Koupal
Accounts Payable, Wagner Community School District #11-4, SD
I really love using Software Unlimited, thank you for all that you do for school districts.
- Aaron Giese
Business Manager, South O'Brien Community School, IA
Customer support is amazing. Thank you for a great product.
- Angie Thompson
Business Manager, Bison School District 52-1, SD
I love this product and all of the support we receive with it.
- Angie Vetter
Warner School Dist, SD
I have dealt with many different software entities, and you have the best support I have ever worked with.
- Lyle McIntosh
Business Manager, Dunkerton Community Schools, IA
I like that we can make suggestions for changes or additions to SAS. The best way to improve software is by listening to the customers.
- Jennifer Baughman
HR Director, Interstate 35 CSD, IA
Your Training Team is AWESOME!! They are a wealth of knowledge!
- Teresa Mitchell
District Bookkeeper, Dallas County R-1 School District, MO
The training has been exceptional, and the product is easy to use and friendly.
- Joey Lefdal
Superintendent, Homer Community School District 31R, NE
Your support team is awesome!
- Shauna Sather
Business Manager, Larimore Public School Dist. #44, ND
I love the HELP where you can look up directions and steps at any time to review.
- Toni Hill
Payroll , Sullivan School District, MO
Your training and customer service crew are TOP NOTCH!!!! I am so thankful for the wonderful staff that have helped me this year.
- Bobbi Riedemann
AP/HR/Board Secretary, Marcus-Meriden-Cleghorn CSD, IA
We are so happy with SUI. Customer service is top notch.
- Lauren Claypool
Bookkeeper, Lathrop R-II School District, MO
The training far exceeded my expectations and the program is amazing!
- Cara Holt
Administrative Assistant, Plato R5 School District, MO
Any time I’ve had issues they have been solved quickly by support.
- Brenda Greer
Deputy Clerk, Elk Valley USD 283, KS
You have fantastic customer service.
- Cassandra Ott
Business Manager, Hill City School District 51-2, SD
You have great trainers. And we appreciate your friendly staff.
- Kim Kuhlmann
Board Treasurer, Smith Center USD 237, KS
Phenomenal product, top-notch support, and my first audit on the software was the smoothest I’ve EVER been through!
- Cathy Richardson
Business Manager, North Idaho STEM Charter Academy, ID
Customer support is great at understanding my problems and explaining fixes.
- Heidi Rademaker
Bookkeeper, Loomis Public School District 69-0055, NE
Your customer service is outstanding! Everyone has been helpful and polite.
- Brandy Stevinson
Executive Administrative Assistant, Orrick R-XI School District, MO
Customer service is great and everyone is very helpful. They always have the answers quickly.
- Heidi Covert
Business Manager, School District of Seward, NE
I have only great things to say about Software Unlimited, Inc.’s customer support team. I always receive the help I need and I am very impressed with the entire team!
- Patti Syverson
Sawyer School District, ND
I never worry about the program not being up to date on rules and regulations from DESE or taxes. Thank you for being there when I needed you.
- Michella Hull
Business Manager, Scotland Co R-I, MO
Having most of our business office processes in one system makes life much easier for me!
- Jenna Cline
Bookkeeper, Blair Oaks R-II School District, MO
SUI has created a useful product that is relevant to our school’s needs.
- Melissa Potter
Payroll, Clear Creek Amana CSD, IA
Awesome customer service!!
- Ellen Schmahl
Business Manager, Deuel School District 19-4, SD
The entire experience of the transition from my old accounting program to SUI has been wonderful. Thank you!
- Stephanie Sullivan
Administrative Assistant/District Bookkeeper, Allen Public Schools, NE
The training is very beneficial and in just a short time I felt much more comfortable with daily tasks.
- Jill Swartzendruber
Bookkeeper, Fillmore Central School District #25, NE
I have been a customer since 1994 and have never been disappointed with the program or customer service.
- Janice Remmereid
Bookkeeper, Elkhorn Valley Schools, NE
I like that the system is so user-friendly.
- Mary Sieck
Business Manager, Agar-Blunt-Onida School District 58-3, SD
During training I learned about options that I didn’t even know were options. Excited to go back and start using some of them!
- C. Davis
Administrative Assistant, Clinton County R-III
Your service representatives are very patient and helpful. When I explain a situation, they pick up very quickly where I am and walk me through it without hesitation.
- Tawnya Carbone-Simmons
Bookkeeper, McPherson County School District 90, NE
Your support is AMAZING! I know you will always have an answer for my questions and I will get them quickly.
- Elleah Wiebelhaus
Educational Service Unit 8, NE
We appreciate working with SUI and value our partnership.
- Justin Jonas
CFO, Village Northwest Unlimited, IA
Adding K12Docs has made large improvements to our interactions and daily processes; and have made audit and review functions much easier.
- Sara Meinders
Business Manager, Forest City Community School District, IA
Customer support is outstanding.
- Cheryl Thaler
Business Manager, South Central School District 26-5, SD
Your customer service and response time are outstanding!
- Dawn Oakes
AP Clerk, Ulysses USD 214, KS
Your customer service and response time are great.
- Janet Grafft
Director of Finance, Independence Community School District, IA
Customer service is efficient, friendly, helpful, knowledgeable and clear with instructions.
- Jeni Schindler
Western Dubuque CSD, IA
I chose SUI because of the customer service, and I have not been disappointed.
- Becky Hough
Business Manager, Butler R-V School District, MO
The system is user friendly, the updates are timely, and the support staff is wonderful!
- Lori Dahl
Dakota Prairie Schl Dist, ND
Customer service is amazing, and the program is easy to run.
- Carla Christensen
Business Manager, Audubon Community School District, IA
The support is amazing. SUI staff replies quickly and are always considerate and knowledgeable.
- Teresa Turgeon
Bookkeeper, Canton R-V School District, MO
Your customer service is amazing.
- Christie Wallin
Business Manager, Newman Grove Public Schools, NE
SUI is always planning ahead to meet the customers’ needs.
- Diane Roberts
Payroll Assistant, Union CSD, IA
SUI is very user-friendly.
- Tom Anderson
Dir of Finance/Budget, SBO, Muscatine CSD, IA
The software itself is quite useful and beneficial to our record keeping and needs.
- Greg Rohrer
Business Manager, Sheridan County District #3, WY
I appreciate that support takes the time to listen and walk me through each step.
- Teresa Owens
Accounts Payable, MT PLEASANT CSD, IA
Customer Service is wonderful.
- Mechelle Toole
District Secretary/Bookkeeper, Crest Ridge R-7 School District, MO
As a newbie to the Business Official world, I would be very lost without all of your trainings, webinars, and support.
- Kaye Gilbert
Business Manager, Pekin Community School District, IA
The customer service & support from the staff has been wonderful. They are helpful and walk me through anything I have a question on.
- Gaylene Bauer
Bookkeeper, Morgan County School, MO
I am very impressed on how on top of the Missouri DESE code changes you are.
- Donna Davis
Sullivan School District, MO
Onboarding as a new client was so easy and I appreciate the support and ease of mind during our conversion.
- Stephanie York
Accounting Manager, Lonedell R-14 School District, MO
No matter my questions, I always receive the best customer service and helpful tips!
- Michelle Smith
Administrative Assistant, Lincoln R2 School District, MO
Even though I’ve been doing this job for a year, I learned some good tricks. Some are game changers!!
- C. Davis
Administrative Assistant, Clinton County R-III
SUI’s customer service is very patient!
- Deb Indahl
Business Manager, Burke School District 26-2, SD
Keep up the excellent work! You can’t go wrong with Software Unlimited!
- Patti Syverson
Business Manager, Sawyer Public School, ND
I have used the system for 7 plus years now and the customer service has always been top notch.
- Tiffany Kalin
Business Manager, Randolph Public Schools, NE
You are always on top of any changes that are happening for the products.
- Donna Davis
Bookkeeper, Sullivan School District, MO
All of my experiences with the wonderful support team have been positive. Thank you for your hard work.
- Traci Schoen
Business Manager, Otterville R-VI School District, MO
Great product, great service!
- Amy Brand
Business Manager, Homer Community School District 31R, NE
After submitting a help request, Support answers within minutes and everyone I have worked with is helpful and knowledgeable.
- Chris Hudson
Business Manager, Plattsmouth Community Schools, NE
Great training! Well worth the 3 days away from the office.
- C. Davis
Administrative Assistant, Clinton County R-III
The webinars are amazing.
- Krista Richau
Business Manager, Beulah School District 27, ND
The School Accounting System workshop I attended was full of wonderful information. Excellent training!
- Erika Vanderloop
Maquoketa Valley School District, IA
I would recommend you to any school that doesn’t use you. You get back to us quickly, are patient, and easy to work with.
- Steph Apple
Business Manager, Louisville Public Schools, NE
The customer support and their knowledge are second to none. All of my questions get answered.
- Rhonda Dvorak
Payroll Department, Dickinson Public School, ND
I appreciate your technical support services.
- Shirley Maxwell
Business Manager, Stanton Community School District, IA
I’m very satisfied with the timeliness of getting questions answered and the available training!
- Gretchen Perschall
Accounting Assistant, North Polk Community School District, IA
Every time I call customer support the problem or question gets resolved in a very timely manner.
- Gary Kortan
Business Manager, Bon Homme School District #04-2, SD
Trainings are constantly offered and are very thorough.
- Tiana Lisby
Business Manager, Callaway Public Schools, NE
SUI keeps everything updated with our state and other requirements; and the customer support is great.
- Brandi Warren
Business Manager, Oneida School District #351, ID
Always available to answer questions and help with problems.
- Deb Kempker
Secretary, Cole Co R-V, MO
This is hands down the best customer service. They are knowledgeable, friendly, helpful, and their response time is fast.
- Carmela Graves
Business Manager, Kimball Public Schools, NE
I appreciate SUI’s quick response to questions.
- Trudy Volkert
Superintendent Secretary, River Valley CSD, IA
Your reports make it easy for my business manager and I to find trends and make future predictions. It has helped me in my budget planning immensely.
- JD Furrow
Superintendent, Callaway Public Schools, NE
The software is very user friendly, but customer service is right there to direct us, if needed. That’s so wonderful!
- Dana Ekren
Business Manager, Kensal Public School District #19, ND
I’m very thankful we have SUI.
- Jolene Robinson
Payroll Department, Bennett County School District 3-1, SD
Nothing compares to the time, effort, innovative thinking, and customer service of SUI and its employees.
- Kris Wood
Director of Business, North Polk Community School District, IA
Customer Support is helpful and has fast answers.
- Cindy Macomber
Payroll Clerk, Fort Madison CSD, IA
I have been with this district for 20 years and SUI is great to work with.
- Nancy Hummel
Accountant, Clarinda Community School District, IA
I do not think there has ever been a time that my questions were not answered professionally and in a courteous manner.
- Joie Creasman
Business Manager, Madrid Community School District, IA
I enjoy working with everyone at Software Unlimited – I have never had a bad experience and everyone is always helpful.
- Peggy White
HR , Chariton Community School District, IA
I learned so much at these workshops. Hands on, in person is great!
- Teresa Mitchell
District Bookkeeper, Dallas County R-1 School District, MO
Payroll processing runs very smoothly, in fact the overall program is easy to navigate.
- Dawn Recker
Payroll Specialist, West Delaware County Community School District, IA
New school support is amazing! I have only been using this software for 6 weeks, and with the help from the training and support team, I feel very comfortable using the system without assistance.
- Jamie Wegner
Adams Central Public Schools, NE
As a company, you listen to the needs of the school, and we have found that you incorporate those needs into the software.
- Michelle Meier
Pierce Public Schools, NE
When doing the conversion this year, our support representative was super helpful and always cheerful.
- Bentley Jenkins
Business Manager, Cherry County School District 30, NE
I love SUI and the customer support.
- Kayla Casey
Business Manager, Leola School District 44-2, SD
We have been with SUI for years. I feel their service and support is second to none.
- Roxanne Aude
Business Manager, Camanche CSD, IA
Love working with the staff, they are very helpful and understanding.
- Debby Krontz
Bookkeeper-Secretary, Kenesaw Public Schools, NE
Your customer service is amazing, and the software is easy to use.
- Elizabeth Piening
Business Manager, Holdrege Public Schools, NE
I love the prompt call backs.
- Shawna Schenfisch
Business Manager, Lewis and Clark School District #161, ND
When we first transitioned, I was overwhelmed, but the support you all give is wonderful. I really like the products we use.
- Jennifer Wilson
Bookkeeper, North Mercer R-III School, MO
You all are the best!!
- Misty Farnstrom
Business Manager, Beach Public School District, ND
Your staff is always super helpful in explaining something or helping with a fix/work around. Rock Stars!
- Michele Grenier
Business Manager, Rolette School District, NE
Our process to implement Weblink and online requisition processing was phenomenal.
- Michelle Wearmouth
Business Manager, Dallas Center-Grimes CSD, IA
Your customer service is wonderful!
- Paula Schwartze
Bookkeeper/Board Secretary, Maries County R-1 School, MO
Customer service is a fantastic experience. Calling or emailing and getting an immediate response is invaluable.
- Karen Tamblyn
Bookkeeper, Skyline R-II School, MO
Your telephone customer service is great.
- Jody Nading
Board Treasurer, Unified School District No 504 Oswego, KS
I like the software and the features, and the Tech Support is top notch!!!
- Christina Anderson
Business Manager, Four Winds School, ND
I love the customer support and training!
- Angie McKenna
PR Clerk/Benefits Mgr, USD 407 Russell County, KS
Quick response time and knowledgeable associates.
- Erica Eakes
Superintendent, Spickard R-II, MO
Your customer support and training is excellent, and we are totally satisfied with Software Unlimited, Inc.
- Craig Crosswait
Business Manager, Spearfish School District, SD
Excellent all the way around. Customer Service & Training go beyond expectations!
- Betsy Lamb
Bookkeeper, Burwell Public Schools, NE
Keep up the good work. Your staff is always helpful when I call or email them.
- Julie Johnson
Superintendent Secretary, Boyden-Hull CSD, IA
Great software and great customer service!
- Kim Arndt
Business Manager/SBO, Wapsie Valley Community Schools, IA
Each time I make a call for support, I consistently receive outstanding support. Excellent training and support.
- Dedra Stoner
District Office Manager, Ainsworth Community Schools, NE
I appreciate the opportunity to grow our relationship with SUI through your participation and workshop at the NDSBA conference.
- Deanna Kville
Business Manager, May-Port CG School District #14, ND
You walk customers through questions with ease. I have never had an issue that wasn’t easily solved.
- Tiffini Dietz
Business Manager, Sutton Public Schools, NE
SUI offers an amazing product and is proactive in listening to users and DOE requests.
- Kathy Kaufman
Business Manager, McCook Central School Dist 43-7, SD
Software Unlimited, Inc. provides an excellent accounting software package for schools!
- Kris Collison
Kuemper Catholic School System, IA
SUI often offers upgrades and new features for government reporting. And it also makes our tasks more efficient.
- Valerie McGilvray
Bookkeeper, Wheatland R-II, MO
The change in reporting the 1099’s has been great!
- Vicki Corwin
Bookkeeper, Gallatin R-V, MO
I am thankful that SUI offers on-line access from any computer! And thank you a million times over for the great support & training.
- Michelle Smith
Bookkeeper, Mirabile C-I School, MO
The cloud system “up” time is unbelievably reliable.
- Jeff Swartzentruber
Business Manager, Mid-Prairie Community School, IA
A quick response to help calls is always appreciated and the quarterly and yearly direct uploads to the IRS is fantastic!
- Nancy Pavelka
Business Manager, Verdigre Public School, NE
Customer service is second to none. The staff is always helpful.
- Anne Moe
Bookkeeper/Business Manager, Lincoln Co R-1 Schools
I feel SUI has a lot to offer, like the Trainers who put in the time and make sure all of our questions are answered.
- Lindsay Polk
Business Manager, Barnes County North School District #007, ND
I briefly worked with another accounting system, and I can say your customer service is outstanding.