Skip to content

Posted October 16, 2025 in Updates

Version 25.10.16.01

Note: For those districts that have the Web Link module, you will also need to be at Web Link version 25.10.16.01 (or higher, if applicable) since this update contains changes that affect both products simultaneously. Web Link updates must be downloaded through the File Transfer Center and installed on the web server, excluding School Accounting System-Online customers. 

  • Main Menu>Email Manager
    • Reserved Words can now be added to any email message that allows them by right clicking and selecting the Reserved Word you would like to insert from the drop-down of available words.
    • There is now a new option for Send Daily Reminders to Approvers for Requisitions.
    • A Default Email Message Field is now available for Accounts Payable Purchase Orders and Account Receivable Emailing Statements.
    • On the General Options Tab, there are new fields added to allow for Oauth2 Authentication to be configured. See the Help File for more information.
  • Main Menu>Utilities
    • In the Web Link Setup Options, if you have Employee Document Upload Emails set up on the Document Management Tab and are sending files from My Benefits Channel to K12Docs, you will now receive email notifications if there are pending Documents to process.
  • Accounts Payable>Data Entry
    • The Vendor information block now shows the payment method for the Vendor on Data Entry screens.
    • The Invoice Due Date has been added to the Invoice Search Screen.
  • Accounts Payable>Government Reporting
    • The 2025 1099-NEC and 1099-MISC Form changes (except for 1099-MISC Pressure Seal Forms) are included in this release and according to the Internal Revenue Service, electronic filing for these forms will not be available until mid-January 2026. Missouri was removed from the Combined Federal and State Filing Program.
  • Accounts Payable>Maintenance
    • Reserved Words can now be added to the Addenda for Direct Deposit in the Vendor File Maintenance by right clicking and selecting the Reserved Word you would like to insert from the drop-down of available words.
  • Accounts Payable>Options
    • Document Inquiry for K12Docs is now available under the Options Menu on the Accounts Payable screen. Within the option, you may now search and see all Documents for a particular Vendor or all Documents tied to a specific batch.
  • Accounts Payable>Reports
    • The W9 Tax Classification and Sales Tax ID have been added to the Vendor Tax Information Report.
  • General Ledger>Check Options
    • Unselecting Direct Deposits in the Check Reconciliation was causing schools to receive a timeout message in some instances. This has been corrected.
  • General Ledger>Government Reporting
    • Iowa: The Iowa Annual Report was pulling in optional pieces when it should not have been. This has been corrected.
  • General Ledger>Options
    • If there is only one Pay Code ID tied to an entry in the Adjust Posted Entries Option/Payroll, it will now default into the Adjust Payroll Entry Screen.
  • Negotiations>Maintenance
    • Reserved Words can now be added to Agreement Statements in Agreement Form Setup – Unit Employee and Agreement Form Setup – Contract Employee by right clicking and selecting the Reserved Word you would like to insert from the drop-down of available words.
  • Negotiations>Options
    • Calculate Budget will now give you a Calculate Payroll Message if the Employee Calculating doesn’t have Total Payments completed in the Employee File.
  • Payroll>Government Reporting
    • The 2025 changes for the Employees W2s are included in this release.
    • The 2025 Affordable Care Act (ACA) B Form changes are included in this release and according to the Internal Revenue Service, electronic filing for these forms will not be available until mid-January 2026.
    • The 2025 Affordable Care Act (ACA) C Form changes are included in this release and according to the Internal Revenue Service, electronic filing for these forms will not be available until mid-January 2026.
    • Idaho: Idaho Retirement Report – Transmittal File has been updated to include Employees with and without wages. See the Help File for more details.
    • Illinois: The Illinois Unemployment Report was changed to pull by batch instead of processing Month.
    • Kansas: The Kansas Unemployment Report was pulling in multiple date sequences when Paying Contact Balances instead of by the batches that were selected. This has been corrected. Additionally, the Kansas New Hire Report was updated to include the Unemployment Account Number as required by the state.
    • Nebraska: The Special Education Financial Reporting System Data Type was updated for Paraprofessional Substitute.
    • North Dakota: The North Dakota Teachers Retirement Report – New Format now includes an option to Create the Census Data Audit File. The TFFR Report was updated to include the Ending Month.
    • Ohio: Ohio State Income Tax has been updated.
  • Payroll>Options
    • The Direct Deposit File Creation screens will now have a PPD Company Entry Description Field and CCD Company Entry Description Field to accommodate NACHA File Regulations.
  • Payroll>Maintenance
    • On the Deduction Tab in the Employee File, the Start and End Date of the Deductions will now display in the grid. Also, Reserved Words can now be added to the Addenda for Individual Bank Account Deduction Direct Deposits by right clicking and selecting the Reserved Word you would like to insert from the drop-down of available words.
    • When updating Direct Deposit Information in the Employee File, if that Employee also has an Entity Role of Vendor and is set up for Direct Deposit, you will receive a prompt allowing you to choose if you would like to automatically update the Vendor Direct Deposit Information at the same time.
    • Reserved Words can now be added to the Addenda for Payee Direct Deposits by right clicking and selecting the Reserved Word you would like to insert from the drop-down of available words.
  • Payroll>Reports
    • A new report called Estimated Qualified Overtime Compensation Report has been added to help calculate the Overtime Compensation needed to give to the Employees at the end of the year with the One Big Beautiful Bill Act regulations.