Training Tidbit: Deduction Override Payment
Did you know you are able to enter an override payment amount in order to specify the amount for which to write the check for a specific deduction in Payroll? The override payment can be entered on the Deductions Payable screen for the desired deduction.
Examples for when to enter an override payment include: 1) if a deduction needs to be withheld from the employee checks over a nine-month period, but the check must be written and sent to the payee over a twelve-month period; and 2) if a particular payee requests you to submit payment for the exact amount on the billing statement (i.e. billing statement for health insurance amounts due for the current month) and not necessarily the amount withheld or expensed for the deduction.
To enter an override payment, complete the following:
- Select the Maintenance menu in Payroll and then Deductions.
- Bring up the desired deduction by entering the ID in the Deduction ID field.
- Click the Deductions Payable tab.
- Enter the ID for the deduction in the Deduction ID field.
- Enter the ID of the checking account from which the amount for the deduction will be withheld or expensed in the Checking Account ID field.
- Enter the number of the fund from which the amount for the deduction will be withheld or expensed in the Fund Number field.
- Enter the amount for which to write the check in the Override Payment field.
- Click the Save button.
Important: Once an override payment is specified for a deduction, it will remain there until you change it or delete it.
For more detailed instructions on adding a deductions payable entry, see the “Deductions Payable: Adding” topic in the Help File.