Knowledge Base

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I overpaid an employee and the direct deposit file was already processed; how do I fix the overpayment?

If an employee was overpaid and the direct deposit file was already processed, complete one…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I make a one-time adjustment to an employee’s deduction or tax?

To make a one-time adjustment to an employee’s tax or deduction, enter a deduction/tax adjustment…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I report employees who were paid for the first time within a certain number of days on the New Hire Report?

When generating the New Hire Report in Payroll, first complete the range of dates in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I received an error in Payroll for a deduction/tax expense account number that is not in the Chart of Accounts; how do I fix this?

The error message appears during a Payroll calculation to indicate that an expense account number…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there an option in the School Accounting System for use with the positive pay service at my bank?

Yes, the Export Checks option is available to create a file of checks that have…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: For Missouri organizations, is there a report or option in Payroll for GASB 68?

Yes, complete the Missouri GASB 68 Report option in Payroll to generate the information that…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a quick way to see if employees do not have retirement calculated?

Yes, to quickly see if there are any employees when completing a check cycle in…Read More

Knowledge Base Categories:
School Accounting System
Web Link

FAQ: Is there a way to allow a user to view only certain accounts on Web Link reports?

Yes, create an account group containing the account numbers for the user. To define an…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I have employees verify their information prior to the first payroll of the school year?

Did you know the Employee Detail Listing with Signature Line report is available in Payroll…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I need to add a new deduction. What steps do I need to complete?

If you use a separate payables account for each deduction, add the new payables account…Read More

Training Tidbit: Is there a way to have the system auto assign the cash receipt number?

Yes, the system can auto assign the cash receipt numbers if desired. To turn on…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How should I handle insurance deductions for 9-month employees where the insurance needs to be paid over 12 months?

There are several ways to set up the School Accounting System to handle deductions to…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I verify the wages expensed during the EOFY process have been paid in full?

Did you use “Method 2: Expensed Payroll” when completing the second step on the Payroll…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Is there an employee census report I can generate in Payroll to provide to my insurance company or benefit management company?

Yes, you can generate the Benefit Management Export – Census Information report (accessed under the…Read More

Training Tidbit: How does the integration with My Benefits Channel work in the School Accounting System for onboarding employees?

If your organization uses My Benefits Channel, the new employees who have completed the onboarding…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Have you added the next year’s measurement period in the ACA Hours Tracking option?

For those using the Affordable Care Act (ACA) Hours Tracking option in the School Accounting…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: When creating a new Pay Period Entries or Employee Absences batch, the Fiscal Year End is defaulting to last year’s fiscal year end. Why?

If the Fiscal Year End field is left blank when creating a new Pay Period…Read More

Training Tidbit: After converting requisitions to purchase orders, how do I view the documents that were attached to the requisitions for the newly created purchase orders?

From within a batch of purchase orders, to view the documents attached to the requisitions…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: What is the Wyoming Staff Member Collection Report option in Payroll?

The Wyoming Staff Member Collection Report option in Payroll is used to create the Employment,…Read More

FAQ: How do I void an Accounts Payable check for an invoice expensed in the prior fiscal year?

To void an Accounts Payable check for an invoice expensed in a prior fiscal year,…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: I posted my preliminary budget within the School Accounting System; how do I make changes to the budget amounts?

There are two ways to make changes to your original posted budget amounts in the…Read More

FAQ: I entered receivables for EOFY using the Create Receivables field in Cash Receipts, and now in the next FY, I received only part of the money this month; how do I proceed?

Create a new batch of cash receipts for the current month and use the Select…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How do I set up the system to generate the project number on the Wyoming annual report for account numbers?

In order to have the system generate the appropriate project number on the Wyoming annual…Read More

Training Tidbit: An employee who approved requisitions and leave requests left the district; how do I update the system with the new approver?

To update the system with the new approver, add the new approver as a user…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: I have outstanding purchase orders and requisitions that will not be converted to invoices and purchase orders. How can I remove these items?

Use the Cancel Outstanding Purchase Orders option to cancel the remaining balances for all line…Read More

FAQ: After expensing payroll at EOFY using Method 2, how do I make a correction if needed?

Complete the steps below for the appropriate type of correction that is needed. (Tip: In…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: For North Dakota organizations, can I submit the file created within the Workers Compensation Report by Class option?

The North Dakota Workforce Safety & Insurance office requires organizations to use their template (which…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: When writing Accounts Payable checks in the next fiscal year, is there a way to see which invoices had been expensed in the prior fiscal year?

Yes, when completing an Accounts Payable check cycle in the next fiscal year for invoices…Read More

FAQ: How do I zero out the Teachers (Special Revenue) Fund in Missouri at the end of the fiscal year?

For Missouri school districts who need to zero out the Teachers (Special Revenue) Fund at…Read More

Training Tidbit: Annual Report and GASB 34 Reports Reminders

As you work to prepare your district’s Annual Report and GASB 34 Reports, take the…Read More

Welcome to our Knowledge Base!