Knowledge Base

Welcome to our Knowledge Base!

Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Nebraska Retirement Rate Change Reminder

Reminder, the rates for retirement are changing July 1, 2026, to be as follows: Total…Read More

Knowledge Base Categories:
Accounts Payable
School Accounting System

FAQ: How do I carry forward outstanding purchase orders (and requisitions, if applicable) to the next fiscal year?

For outstanding purchase orders (and requisitions, if applicable) that are needed in the next fiscal…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: For applicable Missouri schools, how do I change my budget figures to the actual amounts at the end of the fiscal year?

For Missouri school districts who need to change their budget figures to equal their actual…Read More

FAQ: How can I have separate direct deposit stubs and create one file when paying off contracts?

I will be paying off contracts as part of the end of fiscal year process…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: An employee’s last name changed (due to marriage or divorce); how do I update the system?

To update the employee’s record, complete the following on the Name & Address tab in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: An employee will not be getting paid, but I still need to calculate the employer’s share of a deduction as part of my expense payroll; is there a way to do this?

Yes, on the Deductions screen in the Employee File, bring up the deduction for the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I set up and report a career ladder payment for Missouri retirement?

Click the link below to review how to set up the career ladder deduction (and…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I enter the new rates for my insurance deduction?

If the deduction amounts for your insurance are set up in a rate table in…Read More

Knowledge Base Categories:
School Accounting System
Web Link

Training Tidbit: I have a new user who manages Web Link; what do I need to update in the software to reflect the new user?

If you have a new user who manages the Web Link module (or manages a…Read More

FAQ: How do I pay off a contract for one teacher due to early retirement?

To pay off a contract, complete a Pay Off Contracts payroll calculation (which is Method…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to post cash receipts to better match how the deposits are listed on my bank statement?

Yes, when creating a batch of cash receipts within General Ledger, the Posting Type field…Read More

Knowledge Base Categories:
School Accounting System

FAQ: Is there a way to change the description for a posted batch?

Yes, use the Adjust Posted Entries option to change the description for a posted batch.…Read More

Training Tidbit: How do I delete unused reports?

Do you have any Flexible Financial Reports or Board Reports that you do not use? …Read More

FAQ: How can I simplify the process of obtaining signatures on teacher contracts and filing them in K12Docs?

Below are the two most common options that can be used to obtain signatures on…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: How can I view all the posted and unposted cash receipts for a certain received from or date range?

To view all the posted and unposted cash receipts, along with all the detail information…Read More

FAQ: Is there a way to see the total amounts left for contracts and benefits for this year?

Yes, complete a Purchase Order payroll calculation to see what is left of your budget…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to exclude inactive account numbers on General Ledger reports?

To exclude inactive account numbers on General Ledger reports, complete one of the following, depending…Read More

Knowledge Base Categories:
School Accounting System

FAQ: Is there a way to unpost a Cash Receipt?

No, there is not a way to unpost a cash receipt; however, to correct a…Read More

Knowledge Base Categories:
Payroll

Training Tidbit: What report can be used to submit the information for bargaining unit employees to union representatives in Iowa?

Complete the Iowa State Education Association Report option in Payroll to generate a report (and…Read More

Knowledge Base Categories:
Negotiations

FAQ: How do you setup Negotiations for a teacher who works 5 more days than other teachers, and the teacher needs to be compensated for the extra days?

The best way to handle the additional days in Negotiations is to enter the number…Read More

Knowledge Base Categories:
Fixed Asset Inventory
Web Link

Training Tidbit: What tools are available to assist with taking an inventory of our assets in FAI?

Different options are available for completing an annual inventory of the assets in Fixed Asset…Read More

Knowledge Base Categories:
Accounts Payable
K12Docs

Training Tidbit: Is there a way to import invoices into Accounts Payable if using the Intelligent Document Processing feature in K12Docs?

Yes, the invoice information can be imported into the Accounts Payable module for organizations with…Read More

FAQ: When can I start entering in purchase orders for the new fiscal year?

You may enter and post a new purchase order batch at any time as long…Read More

Knowledge Base Categories:
School Accounting System
Web Link

Training Tidbit: Is there a template that can be used to quickly set up a new user within the User Security option?

A user can be created within the User Security option to utilize as a template…Read More

Knowledge Base Categories:
School Accounting System

FAQ: Is there a way to see who changed, added, or deleted a record within the School Accounting System?

Yes, use the Audit Data tab within the Activity Log option to view the audit…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: For Iowa, is there an option I can use when completing the state’s file to certify our new budget for the upcoming fiscal year?

Yes, use the Iowa Budget Summary Report option in General Ledger to assist you when…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there an option in the School Accounting System for use with the positive pay service at my bank?

Yes, the Export Checks option is available to create a file of checks that have…Read More

Knowledge Base Categories:
Negotiations

FAQ: I have an employee showing on the FTE/Hours table in Negotiations but should not be included in the package; how do I fix this?

First, complete the Delete Package Rates option for the package. To do this, go into…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a report that shows the budget for the current fiscal year and the actual balances for previous fiscal years?

Yes, generate the standard report in General Ledger called “Current Budget Report with Five Year…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I am trying to do my 941 for the first quarter, and it is showing form 941 for 2025 rather than 2026. Why?

The new form has not yet been released in a School Accounting System update. An…Read More