Knowledge Base

Welcome to our Knowledge Base!

Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.

FAQ: I am in the process of printing checks for the different date sequences for a Pay Off Contracts payroll calculation batch, how do I search and select the correct next starting check number?

When printing checks for the different date sequences, click the Search button for the Starting…Read More

FAQ: How can I have separate direct deposit stubs and create one file when paying off contracts?

I will be paying off contracts as part of the end of fiscal year process…Read More

Training Tidbit: How do I enter next year’s wages for employees?

To enter next year’s wages for your employees, utilize the Create Payroll Wages for New…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Nebraska Retirement Rate Change Reminder

Reminder, the rates for retirement are changing July 1, 2025, to be as follows: Total…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

FAQ: How do I carry forward outstanding purchase orders (and requisitions, if applicable) to the next fiscal year?

For outstanding purchase orders (and requisitions, if applicable) that are needed in the next fiscal…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: For applicable Missouri schools, how do I change my budget figures to the actual amounts at the end of the fiscal year?

For Missouri school districts who need to change their budget figures to equal their actual…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: An employee will not be getting paid, but I still need to calculate the employer’s share of a deduction as part of my expense payroll; is there a way to do this?

Yes, on the Deductions screen in the Employee File, bring up the deduction for the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: What report can I run that will show all the activity for the entire fiscal year for a specific account number?

The Account Inquiry – Fiscal Year reports will show all the transactions for an account…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I enter the new rates for my insurance deduction?

If the deduction amounts for your insurance are set up in a rate table in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: North Dakota Teachers Retirement Reminders for End of Fiscal Year

As you know, the North Dakota Retirement Office website states, “Salary needs to be reported…Read More

Knowledge Base Categories:
Fixed Asset Inventory

FAQ: How can I get a report that shows assets above a certain dollar amount (threshold)?

In Fixed Asset Inventory, select the Reports menu, select the Asset Reports grouping, and choose…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I see where an amount due for a deductions payable entry originated?

Did you know the Show Details button is available for the Amount Due field on…Read More

FAQ: How do I pay off a contract for one teacher due to early retirement?

To pay off a contract, complete a Pay Off Contracts payroll calculation (which is Method…Read More

Knowledge Base Categories:
Accounts Payable
School Accounting System

Training Tidbit: What is the best way to handle recurring bills for vendors that I need to pay every month?

If you have bills that you pay every month to vendors that are for the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I took an extra unit of leave from an employee by mistake. How do I fix this if my payroll has already been updated?

This can be corrected by completing one of the following two options: Option 1: Within…Read More

Training Tidbit: Can employee documents be uploaded in Web Link for processing and filing to K12Docs?

Yes, for organizations who have licensed K12Docs, Web Link can be set up to allow…Read More

FAQ: How can I simplify the process of obtaining signatures on teacher contracts and filing them in K12Docs?

Below are the two most common options that can be used to obtain signatures on…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: Did you know purchase orders can be emailed directly to vendors?

The Email Purchase Orders option in Accounts Payable is used to email copies of purchase…Read More

FAQ: Is there a way to see the total amounts left for contracts and benefits for this year?

Yes, complete a Purchase Order payroll calculation to see what is left of your budget…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I process the last payment for an employee that passed away?

The process for paying an employee that passed away is different depending on whether the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a report that shows the budget for the current fiscal year and the actual balances for previous fiscal years?

Yes, generate the standard report in General Ledger called “Current Budget Report with Five Year…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How can I go back into a ‘closed’ check reconciliation batch?

To access a ‘closed’ check reconciliation batch, change the filter for the Closed field (column)…Read More

Knowledge Base Categories:
Fixed Asset Inventory
Web Link

Training Tidbit: What tools are available to assist with taking an inventory of our assets in FAI?

Different options are available for completing an annual inventory of the assets in Fixed Asset…Read More

FAQ: When can I start entering in purchase orders for the new fiscal year?

When can I start entering in purchase orders for the new fiscal year? You may…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: For Kansas, how do I record the KPERS flowthrough money each quarter?

For Kansas school districts, follow the steps below to record the revenue and the expenditures…Read More

Knowledge Base Categories:
Accounts Payable
School Accounting System

Training Tidbit: Is there a way to search for an invoice with a certain dollar amount within the Vendor Inquiry option in Accounts Payable?

Yes, to search for an invoice with a certain dollar amount in the Vendor Inquiry…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I electronically file the quarterly Kansas Unemployment Report?

The Kanas Unemployment Report option in the School Accounting System creates a file using the…Read More

Knowledge Base Categories:
Negotiations

FAQ: How do you setup Negotiations for a teacher who works 5 more days than other teachers, and the teacher needs to be compensated for the extra days?

The best way to handle the additional days in Negotiations is to enter the number…Read More

Knowledge Base Categories:
Fixed Asset Inventory

Training Tidbit: Am I able to generate a report for only certain assets, such as computers?

Yes, you are able to generate reports in Fixed Asset Inventory to include only certain…Read More

Knowledge Base Categories:
Negotiations

FAQ: I have an employee showing on the FTE/Hours table but should not be included in the package; how do I fix this?

First, complete the Delete Package Rates option for the package. To do this, go into…Read More