Knowledge Base

Welcome to our Knowledge Base!

Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I overpaid an employee and the direct deposit file was already processed; how do I fix the overpayment?

If an employee was overpaid and the direct deposit file was already processed, complete one…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I received an error in Payroll for a deduction/tax expense account number that is not in the Chart of Accounts; how do I fix this?

The error message appears during a Payroll calculation to indicate that an expense account number…Read More

Knowledge Base Categories:
School Accounting System

Training Tidbit: Are there templates available for use with importing?

Yes, templates are available for use with the import options that are accessible for most…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: I am not seeing the budget for the new fiscal year printed on the reports in General Ledger; why?

In order to see the budget amounts print on the reports in General Ledger for…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a quick way to see if employees do not have retirement calculated?

Yes, to quickly see if there are any employees when completing a check cycle in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I need to add a new deduction. What steps do I need to complete?

If you use a separate payables account for each deduction, add the new payables account…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Expenditure Report by Function Summarized on Object (Flexible Financial Report Template Included)

Did you know a flexible financial report can be created (within the Flexible Financial Report…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a way to create a file to upload to the state to report new hires?

The New Hire Report option, accessed under the Government Reporting menu in Payroll, can be…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: For Kansas and Missouri organizations, is there a report or option in Payroll for GASB 68?

Yes, complete the Kansas GASB 68 Report option or the Missouri GASB 68 Report option…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I verify the wages expensed during the EOFY process have been paid in full?

Did you use “Method 2: Expensed Payroll” when completing the second step on the Payroll…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Why did the amount of Kansas State Income Tax calculated on employee checks change after installing the recent update?

The Kansas Department of Revenue recently released changes to the state income tax rates and…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Is there a way to do a partial payment on a contract for an employee as an advance on their next month’s payment?

Yes, an advanced payment on a contract for a set dollar amount, such as a…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a report that shows the liability of leaves for employees?

Yes, print the Employee Leave Liability Report, accessed under the Reports menu in Payroll and…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How should I handle insurance deductions for 9-month employees where the insurance needs to be paid over 12 months?

There are several ways to set up the School Accounting System to handle deductions to…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I have employees verify their information prior to the first payroll of the school year?

Did you know the Employee Detail Listing with Signature Line report is available in Payroll…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: When creating a new Pay Period Entries or Employee Absences batch, the Fiscal Year End is defaulting to last year’s fiscal year end. Why?

If the Fiscal Year End field is left blank when creating a new Pay Period…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Am I able to use the Adjust Deductions option when setting up deductions for employees for the new school year?

Yes, if you are working on setting up deductions for your employees for the new…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Is there an employee census report I can generate in Payroll to provide to my insurance company or benefit management company?

Yes, you can generate the Benefit Management Export – Census Information report (accessed under the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: I posted my preliminary budget within the School Accounting System; how do I make changes to the budget amounts?

There are two ways to make changes to your original posted budget amounts in the…Read More

FAQ: I entered receivables for EOFY using the Create Receivables field in Cash Receipts, and now in the next FY, I received only part of the money this month; how do I proceed?

Create a new batch of cash receipts for the current month and use the Select…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I am creating leaves for the new year using the Adjust Leave Balances option and received an error with details of “Cannot insert with overlapping leave dates”; why?

When creating leaves for the new year using the Adjust Leave Balances option, if an…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: I have outstanding purchase orders and requisitions that will not be converted to invoices and purchase orders. How can I remove these items?

Use the Cancel Outstanding Purchase Orders option to cancel the remaining balances for all line…Read More

FAQ: How do I void an Accounts Payable check for an invoice expensed in the prior fiscal year?

To void an Accounts Payable check for an invoice expensed in a prior fiscal year,…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How do I set up the system to generate the project number on the Wyoming annual report for account numbers?

In order to have the system generate the appropriate project number on the Wyoming annual…Read More

Training Tidbit: An employee who approved requisitions and leave requests left the district; how do I update the system with the new approver?

To update the system with the new approver, add the new approver as a user…Read More

FAQ: After expensing payroll at EOFY using Method 2, how do I make a correction if needed?

Complete the steps below for the appropriate type of correction that is needed. (Tip: In…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: When writing Accounts Payable checks in the next fiscal year, is there a way to see which invoices had been expensed in the prior fiscal year?

Yes, when completing an Accounts Payable check cycle in the next fiscal year for invoices…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to reallocate or move the balances for expenditure accounts at the end of the fiscal year?

Yes, utilize the Reallocate COA Balances option at the end of the fiscal year to…Read More

FAQ: Is there anything I need to check before creating the new year for leaves in Payroll?

Prior to creating the new year for leaves, make sure you have processed all absence…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: My district is switching to a different model for TFFR (North Dakota Teachers Retirement); how do I set this up?

If your district is switching to a different model for TFFR (North Dakota Teachers Retirement),…Read More