Training Tidbit: Expense Payroll Field for Pay Period Entries and Employee Absences
Do you complete Method 2 for expensing your payroll for the end of fiscal year and will be including entries in a Pay Period Entries and/or Employee Absences batch? If so, be sure to select the Expense Payroll field on the batch options for Pay Period Entries and/or Employee Absences.
By selecting the Expense Payroll field, it ensures only pay codes which are set up for employees on the Wages screen in the Employee File can be used in the entries (otherwise, an error will occur if expensing a pay code not set up on the Wages screen). Also, if the Expense Payroll field is selected, the system will retain the batch so that once the payroll calculation batch for expensing is updated, the entries will remain out there so they can be paid in July.
For more information on expensing payroll, refer to Step 2 on the “Payroll: End of Fiscal Year Checklist” topic in the Help File.