Training Tidbit: Recalculating Payroll for One or Two Employees
Did you know that you are able to recalculate a Payroll batch for just one or two employees that had errors (once the corrections have been made) rather than recalculating the entire batch? To recalculate a Payroll batch for just one or two employees, complete the following:
- After making the necessary corrections to the employees that had errors, select the Check Cycle menu from the Payroll screen and then Calculate Payroll.
- The Calculate Payroll Batch Search screen will appear; select the appropriate batch by double-clicking on the desired batch description.
- When prompted that the batch has already been calculated and may need to be recalculated if changes are made, click OK.
- At the Calculate Payroll screen, click the Advanced Options tab.
- Complete the Employee Calculate Options section by specifying Recalculate These in the Calculation Option field and entering the IDs of the employees to recalculate in the Employees List. (Note: To remove an employee listed in this section, click the Delete button to the left of the desired employee.)
- Click the Save button to save the changes.
- Click the Execute button to recalculate the specified employees.
Recalculating just the employees that had errors will reduce the amount of time needed to recalculate the payroll. All the necessary deductions (payees) will also be included in the recalculation. Once the recalculation is completed, an informational message will appear for each employee that was recalculated, along with any remaining errors if applicable. If all errors were resolved in the recalculation, continue with the check cycle by printing the pre-check reports.