Training Tidbit: Tracking Leaves
Did you know you are able to track leaves in Payroll and have the balances (and amount earned and used, if desired) print on the check stubs for employees, and also be available for viewing in Web Link, if applicable?
To track leaves in Payroll, first define each type of leave used at your school district in the Leave File. Examples of leave to define include sick leave, personal leave, vacation leave, and professional leave. When setting up each leave, the option for what to display (print) on the check stubs and display in Web Link (if applicable) is specified. Then define at least one pay code in the Pay Code File for each leave that should be tracked separately. For example, define a sick leave pay code that is tied to sick leave, a personal leave pay code tied to personal leave, etc. Next, enter the starting balances (totals) for each specific leave for each applicable employee within the Employee File. After that, record any absences for the employees in a pay period by making absence entries in either the Employee Absences or the Pay Period Entries data entry option. Then when printing the employee checks and/or direct deposit stubs, the leave balances including the ending total and amount earned and used will print if applicable.
For step-by-step instructions on setting up leaves and tracking absences in Payroll, refer to the “Checklists: Leaves Setup Checklist” topic in the Help File.