Training Tidbit: Void Invoices
Did you enter and post invoices in Accounts Payable and then realize the wrong amount had been entered on an invoice? If so, use the Void Invoices option to void the invoice and then re-enter the invoice with the correct information.
To void an invoice, complete the following steps:
- Select the Options menu from the Accounts Payable screen and then Void Invoices.
- Enter the vendor and invoice number to void, or click the Find button to select the invoice.
- If the invoice to be voided is tied to a purchase order, the Restore Purchase Order field will appear; select the field to have the purchase order show as outstanding (not invoiced) after the invoice is voided.
- Enter the date the invoice is voided in the Void Date field and the month to post the voided invoice in the Void Month field. Note: Only for organizations that operate on an accrual basis, if the month entered is prior to the current month, all the financials from the month you specified and forward will be affected (changed).
- Click the Execute button.
- When prompted to continue, click Yes.
For more details on voiding an invoice, refer to the “Void Invoices” topic in the Help File.