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December 2021 – Volume 25 Issue 4

December 2021 – Volume 25 Issue 4

As you begin working on the end of calendar year tasks, be sure to complete the SSN Verification Service option to verify your employees’ social security numbers before generating W2s and 1095s.  The SSN Verification Service option in the School Accounting System creates a file containing the names, social security numbers, and birthdates of selected employees.  Then the file is uploaded to the Social Security Administration’s Business Services Online (BSO) website for verification.  The results of the verification process can be downloaded and then viewed from within the School Accounting System.

The Social Security Administration recommends verifying the names and social security numbers of your employees to ensure the employee records submitted to the Internal Revenue Service are correct.  Completing the SSN Verification Service option results in more accurate wage report submissions, and thus helps reduce the chance of needing to prepare and submit W2c’s.  It also allows the Social Security Administration to properly credit the earnings records for your employees, which is important in determining their Social Security benefits in the future.

In order to submit a file to the Social Security Administration for verification, you must first sign up for the Social Security Number Verification Service (SSNVS) from within the BSO website, which will require a pre-authorization process.  For more information, go to and complete the instructions under the Steps to Register for SSNVS section to register, request access, and request an activation code.

For step-by-step instructions on completing the SSN Verification Service option within the School Accounting System, see the Completing SSN Verification topic in the Help File, or click here to request the recording of the SSN Verification Service Webinar.