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FAQ: Is there a way to see who changed, added, or deleted a record within the School Accounting System?

Yes, use the Audit Data tab within the Activity Log option to view the audit records for record changes, additions, and deletions.

To view the audit records, complete the following:

  • Select the Utilities menu from the main screen of the School Accounting System, and then select Activity Log.
  • On the Activity Log screen, click the Audit Data tab.
  • On the Audit Data screen, click the Audit Options tab (if not already selected).
  • Enter the range of dates for which audit records to view in the From Date and To Date fields.
  • Select the users for whom to view audit records by clicking the box in the Selected column to the left of the desired user in the Users List.
  • Click the Display button.
  • The Tables List will display on the bottom half of the screen showing the tables within the database in which there were changes, additions, or deletions made within the specified date range by the selected users.  For each table listed, the module and option for where the table is utilized appears, along with the number of audit record transactions.  Select the tables for which to view audit records by clicking the box in the Selected column to the left of the desired row in the Tables List.
  • Click the Execute button.
  • The screen will automatically switch to the View Data tab and display the Audit Data List with all the audit record transactions for the selected date range, users, and tables.  The audited field along with the old and new values will display if applicable.  If desired, change the filters to modify the audit record transactions displayed in the Audit Data List.  (Tip:  By default, the transactions are listed on the screen by order of the Audit Date, which is the last column of information for each record.)
  • To print a listing of the results, complete a print screen or print grid, or to export the information to a file, complete the Export Grid option (accessed from the File menu).
  • To view the audit records for a different range of dates, users, and/or tables, click the Audit Options tab and repeat these steps.

For more information, refer to the Activity Log topic in the Help File, or click here to view the Audit Data Tutorial.