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FAQ: My district is starting to reuse old check numbers and when I attempt to print checks, I get an error; what should I do?
If your district is starting to reuse old check numbers and you get an error message stating the checks already exist when you go to print checks in Accounts Payable or Payroll, you have two options:
1) Utilize the Purge Data option to delete the old check numbers. Checks, direct deposit stubs, and/or automatic payment stubs marked as cashed or voided in the Checks File that do not have any detail tied to them will be deleted. Check, direct deposit, and/or auto pay detail is deleted by purging previous fiscal year entries for funds in the General Ledger section of the Purge Data option.
OR
2) Utilize the Renumber Checks option to renumber the old check numbers to different check numbers. For example, renumber the old check numbers 10001-11000 to 1001-2000. (Note: You should not renumber checks to a different checking account (for example, a “dummy” checking account) because previous check reconciliation batches may no longer balance.)