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FAQ: I have a vendor that has multiple invoices but it is only printing one check. I want a check for each invoice. How do I fix this and what should I have done differently?
I have a vendor that has multiple invoices but it is only printing one check. I want a check for each invoice. How do I fix this and what should I have done differently?
In order to have the invoices print as separate checks for the vendor, a unique check sequence must be entered for each invoice (for example, the first invoice should have 1 as the check sequence, the second invoice, check sequence 2, etc.). To resolve this for the posted invoices, first delete the Checks batch and then delete the Select Invoices to Pay batch (to delete a batch, go into the batch and select the Options menu and then Delete Batch). Then go into the Vendor Inquiry option, which is accessed under the Options menu on the Accounts Payable screen, and bring up the desired vendor. Double-click on each applicable invoice to edit. Edit the Check Sequence field by entering a unique check sequence (1-99) for each invoice. Save the changes for the invoices and then complete the check cycle. In the future, be sure to assign a unique check sequence when entering the invoices.