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- School Accounting System
FAQ: When printing checks in Accounts Payable or Payroll, I get a message that states the checks are already on file. What should I do?
This message appears because some or all of the check numbers that are being used for the batch have been previously used (are in the Checks File Maintenance). Since the same check number cannot be used in the system more than once, the old checks containing the numbers that are to be used during this check cycle will need to be renumbered. This may happen if a series of check numbers are reused after a few years. In this situation, the old series of check numbers can be renumbered using a preceding “1”. For example, if the series that is being reused is 4000, 4001, 4002, etc., these checks can then be renumbered to 14000, 14001, 14002, etc. Refer to the Renumbering Checks topic in the Help File for further assistance with renumbering the checks.