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Training Tidbit: Emailing Payroll Direct Deposit Stubs Tips

When emailing direct deposit stubs to your employees (by utilizing the Email Direct Deposit Stubs option under the Check Cycle menu in Payroll), the direct deposit stubs are sent as a .PDF file attachment to the employees with direct deposit who have an email address entered with the usage of Direct Deposit selected.

When using the Email Direct Deposit Stubs option, keep these additional tips in mind:

  • When printing the direct deposit stubs prior to emailing, print the stubs to be emailed to the screen instead of paper, if a paper copy is not desired.  As long as the direct deposit stubs to be emailed are printed to the screen, the Email Direct Deposit Stubs option can be completed.
  • If desired, to keep a paperless copy of the direct deposit stubs to be emailed (for the Business Office), save the stubs as a .PDF file.
  • If the direct deposit stubs will be emailed prior to the direct deposit transactions posting to the employees’ bank account(s), note when the payment will be deposited as part of the subject line or the message body of the email.

For step-by-step instructions on setting up the Email Direct Deposit Stubs option in Payroll, refer to the Payroll Email Direct Deposit Stub Setup Checklist topic in the Help File.