- Knowledge Base Categories:
- School Accounting System
- Payroll
FAQ: An employee will not be getting paid, but I still need to calculate the employer’s share of a deduction as part of my expense payroll; is there a way to do this?
Yes, on the Deductions screen in the Employee File, bring up the deduction for the employee and select the Process if No Pay field in the Employer section, and save your changes. Then when completing the Calculate Payroll screen for the expense payroll, be sure to select the employee’s pay group on the Expense Payroll Options tab for the applicable pay periods. If an employee within a selected pay group has a deduction defined with the Process if No Pay field selected for the Employer share on the Deductions screen in the Employee File and the employee does not have any wages to expense, the employer share of the deduction will be processed and expensed for the employee for the total number of times the pay group is selected in the different pay periods to be expensed.
Note: For Illinois and Missouri school districts, the Process if No Pay field is not applicable (will not work) for health insurance deductions that have the Retirement on Board’s Share field selected (in the Deduction File).