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FAQ: I took an extra unit of leave from an employee by mistake. How do I fix this if my payroll has already been updated?

This can be corrected by completing one of the following two options:

Option 1:  Within a batch of Pay Period Entries or Employee Absences, complete the following steps:

  • Enter the Employee ID of the employee for which to credit the unit of leave.
  • Enter the Pay Code ID of the leave from which the extra unit was taken.
  • Enter the checking account ID and check sequence (and date sequence, if applicable).
  • Enter the number of units of leave that were taken by mistake as a negative number in the Units field.
  • Enter a Start Date, End Date, and a comment if desired.
  • Click the Save button.
  • Include this batch with the next payroll.

OR

Option 2:  Make an adjustment using the Adjust Leave Balances option as follows:

  • From the Payroll screen, select the Maintenance menu and then Employees.
  • Select the Options menu and then Adjust Leave Balances.
  • At the Adjust Leave Balances screen, enter the ID of the leave to adjust in the Leave ID field.
  • Enter the starting date of the fiscal year to adjust for the leave in the Leave Start Date field.
  • Enter Update Current Year in the Adjust Option field.
  • If desired, enter the date to show for the adjustment in the Adjustment Date field and enter the description to use in the Comments field.
  • In the Adjust section, select the Earned field and then enter the amount by which to adjust the balance in the input field to the right of the Earned field.  The amount entered in the input field for Earned will be added to the balance of the leave for the employee(s).
  • In the Employee Selection List, select the employee(s) to adjust.
  • Click the Display button at the bottom of the screen.
  • Verify the employees and entries that will be adjusted in the Employee Leaves List and the Adjust Leaves Entries List.
  • Click the Execute button to adjust the leaves as specified.
  • When prompted, click Yes to continue.
  • After the process is completed, the system will display a message; click OK.