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Training Tidbit: Did you generate your Annual/GASB 34 reports and get invalid account numbers?

If so, you can print a listing of the invalid account numbers by completing a print screen or print grid.  From this list, you will have to decide how you want these amounts reported.  For any invalid account numbers, you can:  1) crosswalk the invalid account numbers to ones that are within the reporting range and then regenerate the particular reports; 2) complete manual journal entries to transfer the amounts to different account numbers that are within the reporting range and then regenerate the particular reports; or 3) if applicable, manually edit the report and enter the amount for an invalid account in the appropriate place.

Additional Helpful Tips for Invalid Account Numbers:

  • For those school districts who generated the GASB 34 reports, if a revenue account number has a year-to-date amount and there is not a row or column specified for it on the GASB Revenue screen, that account number will display as invalid.  This does not apply to South Dakota school districts.
  • If an account number is generated as invalid and has a zero balance, you will not have to do anything with that account number as there is not an amount to report.
  • For South Dakota school districts only, if an account number contains a decimal point, it will appear as invalid.  Change the account piece with the decimal to include preceding zeros to make the piece the appropriate length.  For example, account number 10 704.5 would be changed to 10 704 005.  (Note:  You may need to define the new piece (i.e. 005) in the Reference Files.)
  • For Wyoming school districts only, the list of invalid account numbers are for the GASB 34 reports only; any account numbers that are invalid in the WDE report will appear when editing that report.