Training Tidbit: When printing checks in Accounts Payable, what happens to a vendor's check if there is more detail information than will fit on the stub?

Training Tidbit: When printing checks in Accounts Payable, what happens to a vendor’s check if there is more detail information than will fit on the stub?

If a vendor’s check has more detail information than will fit on the stub, the check is printed based on the selection made in the Multiple Check Option field within the Check Setup – Vendors option (for the format selected as the default for the applicable checking account). The three options available for the Multiple Check Option field to determine how a vendor’s check can be handled if there is more detail than will fit on the stub are:

Print Multiple Checks (Invoices/Detail Wrap to Next Check): Prints all the detail as defined on the check setup, and if a check for a vendor includes more invoices/detail than will print on one check stub, the system writes the check for the amount of the invoices included (printed) on the check stub and then writes another check for the next set of invoices.

Print One Check Per Vendor (Truncate Invoices/Detail on Stubs): Prints all the detail as defined on the check setup, and if a check for a vendor includes more invoices/detail than will print on one check stub, the system writes only one check for the total of all the invoices but only prints as many invoices/detail that will fit on the one stub and then truncates the rest.

Suppress Invoice Detail if Multiple Checks: Omits the information from printing in the Detail section on a vendor’s check if there is more detail than will print on one stub (check); however, if a check for a vendor includes more invoices than will print on one check stub, the system will still write multiple checks (will print separate checks for each set of invoices included on each check).

To view examples of the three different options for the Multiple Check Option field, click here.

For step-by-step instructions on editing a check setup in Accounts Payable, refer to the Changing a Check Setup for Vendors topic in the Help File.

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Training Tidbit: When printing checks in Accounts Payable, what happens to a vendor’s check if there is more detail information than will fit on the stub?

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