- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
Training Tidbit: P-Cards
Does your school district currently use Purchasing Cards, or as they are commonly referred to, P-Cards? Or is your school district looking to start using P-Cards in the future? If so, did you know there are options in the School Accounting System to help simplify the process for using and making payments for P-Cards?
First, for those who may not be familiar with P-Cards, a P-Card is a credit card that authorized school district personnel may use to purchase goods and services for use by the district. With a P-Card, more information is stipulated in order to control purchases, such as dollar limits and number of transactions within a given period or for an individual or group.
The School Accounting System is able to import a file containing P-Card transactions (obtained from the financial institution providing the P-Cards) using the Import Invoices option, which is accessed from within a batch of invoices. One check can be written to the appropriate financial institution for all the imported transactions by utilizing the Credit Card Vendor ID field located on the Batch Options screen of the invoice batch. Learn more about how to import P-card transactions in the School Accounting System.