- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
Training Tidbit: What is the best way to handle recurring bills for vendors that I need to pay every month?
If you have bills that you pay every month to vendors that are for the same amount each month, or bills to vendors for an amount that may fluctuate from month to month but are always expensed to the same account numbers each time, set up a batch of recurring invoices so that once the batch is posted, the entries are retained in order to be edited (if needed) and posted again in the future.
To set up a batch of invoices as recurring, select the Recurring Entries field on the Batch Options screen when creating the batch. Then enter the applicable invoices into the batch, using a generic invoice number. For example, use TELE as the invoice number for a recurring telephone bill; after posting the recurring batch, the system will make the invoice number unique by adding -#### (i.e. TELE-0001) in the months to follow. Once the invoices have been added to the recurring batch, print a listing to verify and then post the batch. Then for each month in the future, access the recurring batch to make any needed changes to the invoices and then post again.
Note: The Recurring Entries option is also available with the following data entry options: deduction/tax adjustments, employee absences, pay period entries, budgets, cash receipts, and manual journal entries.