- Knowledge Base Categories:
- School Accounting System
- Payroll
- End of Calendar Year
FAQ: Box 14 on the W2s allows for up to 9 deductions, but they all do not appear when I print my W2s. Why?
The system allows up to nine deductions to be posted for an employee to Box 14 on the W2s, but there is only enough room to print the first four deductions in the box. Complete the W2 Box 14 Default Order option, which is accessed from the Options menu within the Deduction or Pay Code File, to define the default order the items will post and print in Box 14 for employees. If needed, to change the items to print in Box 14 for a specific employee, bring up the employee’s W2 within the Employee W2s option and double-click in Box 14. A screen will appear listing the description and amount for up to nine items that were posted to Box 14 for the employee. The first four items listed on the screen when editing Box 14 are the ones that will be printed on the W2. Change the items to have printed so they are listed in the first four boxes by clicking on an item to move and then clicking the Top, Up, Down, or Bottom button until the item is in the desired position; after all the changes are made, click OK and then click the Save button.
Note: If there are employees that have more than four deductions posting to Box 14 and you would like the employees to have a list of all those deductions, print the Employee W2 Detail Report and select the New Page After field for the second sort that is listed under the Report Sorting section to have each employee print on a new page. All nine of the deductions posted to Box 14 will print on this report and can be distributed to the employees. If desired, the Employee W2 Detail Report can also be emailed to employees, just be sure to select the Email Recipients Individual Pages option when emailing.