- Knowledge Base Categories:
- School Accounting System
- Accounts Payable
- End of Calendar Year
FAQ: A screen listing Vendor 1099s Validation Errors appears when going into the Vendor 1099s option; what does this mean and how do I fix the errors?
When going into the Vendor 1099s option (for example, after 1099s have been generated), the Vendor 1099s Validation Errors screen will appear if there are any issues that need to be resolved for the vendors that will be issued a 1099. A description of the error for each vendor appears under the Error Message column on the Vendor 1099s Validation Errors screen. To resolve the errors, go into the Vendor File (accessed by selecting Vendors under the Maintenance menu in Accounts Payable), bring up the vendor, make the necessary changes, and save. See below for the most common errors that may display for vendors and the possible resolutions for each error.
Error Message and Resolution Tips:
1099 Name Format must include First Middle Last Suffix.
To resolve this error, change the 1099 Name Format field (located on the Miscellaneous screen) for the vendor to use a different format that includes the first and last name being printed on the 1099 form.
Additional Recipient Name is required.
To resolve this error, enter an additional name to print for the vendor on the 1099 form in the Additional Recipient Name field (located on the Miscellaneous screen), or if the vendor should not have an additional name print on the 1099 form, change the 1099 Name Format field for the vendor to use a different format.
Address is required.
To resolve this error, enter the address for the vendor in the Address 1 field for the Primary Address or Tax Address, whichever is applicable for the vendor.
City is required.
To resolve this error, enter the city where the vendor is located in the City field for the Primary Address or Tax Address, whichever is applicable for the vendor.
Federal ID is required.
To resolve this error, enter the federal ID number for the vendor in the Federal ID field (located on the Miscellaneous screen).
Federal ID Type is required.
To resolve this error, enter the correct type of federal ID number (Adoption Taxpayer Identification Number, Employer Identification Number, Individual Taxpayer Identification Number, or Social Security Number) that will be entered for the vendor in the Federal ID Type field (located on the Miscellaneous screen).
First Name is required.
To resolve this error, enter the first name of the vendor in the First Name field (located on the Address screen), or if the first and last name should not be printed on the 1099 form, change the 1099 Name Format field (located on the Miscellaneous screen) to use a different format.
Last Name is required.
To resolve this error, enter the last name of the vendor in the Last Name field (located on the Address screen), or if the first and last name should not be printed on the 1099 form, change the 1099 Name Format field (located on the Miscellaneous screen) to use a different format.
Legal Business Name is required.
To resolve this error, enter the name of the company for the vendor in the Legal Business Name field (located on the Address screen), or if the legal business name should not be printed on the 1099 form, change the 1099 Name Format field (located on the Miscellaneous screen) to use a different format.
State is required.
To resolve this error, enter the state where the vendor is located in the State/Province field for the Primary Address or Tax Address, whichever is applicable for the vendor.
Zip Code is required.
To resolve this error, enter the zip code where the vendor is located in the Zip Code field for the Primary Address or Tax Address, whichever is applicable for the vendor.