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FAQ: Do I need to implement the Affordable Care Act (ACA) Hours Tracking option to print the ACA forms?

The Affordable Care Act (ACA) Hours Tracking option should be implemented in the School Accounting System prior to printing the ACA forms at the end of the calendar year, but the forms can still be printed without having the option set up.

Keep in mind, if the Affordable Care Act (ACA) Hours Tracking option is not implemented, you will need to do the following items without assistance from the School Accounting System:

  • Determine if your organization is a large employer.  Important, both full- and part-time employees are used in determining the large employer status; for details, refer to the IRS instructions at:  https://www.irs.gov/Affordable-Care-Act/Employers/Determining-if-an-Employer-is-an-Applicable-Large-Employer.
  • Determine which employees are full-time and need to be issued a 1095-C form.*
  • Manually figure the full-time employee counts for each month on the 1094-C form.*
  • Determine which employees must be offered health coverage for each plan year.*

For more information on the ACA employer reporting requirements, refer to the previously posted Affordable Care Act Employer Reporting Overview Training Tidbit.

*Applicable to large employers only