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FAQ: I submitted the ACA 1095-C forms to the IRS, but included someone that should not have been; how do I correct this?

To correct a 1095-C form that was submitted electronically to the IRS for an employee that should not have had one issued (and submitted), complete the following steps for the employee:

  • In the Employee File on the ACA 1095s screen, enter code 1H for ‘No offer of coverage’ in the All 12 Months field for the 14: Offer of Coverage field (column); be sure the 15: Employee Required Contribution field (column) is blank; enter code 2A for ‘Employee not employed during the month’ in the All 12 Months field for the 16: Section 4980H Safe Harbor and Other Relief field (column); and save the changes.
  • If your school district is self-insured, also make sure the ACA Enrollment Date and ACA Withdrawal Date fields for the employee in the Employee ACA Coverage Dates section do not encompass any dates for the year in which the 1095 C is being voided (the dates must reflect that the employee did not have coverage during the applicable year).  And make sure the ACA Enrollment Date and ACA Withdrawal Date fields for any dependents in the Dependent ACA Coverage Dates section do not encompass any dates for the year in which the 1095 C is being voided (the dates must reflect that the dependents did not have coverage during the applicable year).
  • Then submit a corrected file for the one employee from the IRS Submissions screen within the Affordable Care Act (ACA) C Forms option; refer to the Submitting Corrected 1094-C and 1095-C Forms Electronically topic in the Help File for detailed instructions.