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FAQ: When completing the Iowa BEDS Report in Payroll, which Generate Option should I choose?

There are two Generate Options available when completing the Iowa BEDS Report option in Payroll as noted below, and you would select the appropriate option for which information to generate.

  • Regenerate Demographic Values with Active Employees:  Select this option to regenerate the demographic records (values) for active employees in the selected pay groups.  With this option, the program and assignment records will be maintained for the active employees if previously entered; however, the demographic, program, and assignment records for inactive employees and those in different pay groups will be deleted.
  • Update Current Demographic Values:  Select to regenerate the demographic records (values) for all employees presently in the Iowa BEDS Report file (and not just those in the selected pay groups) and maintain the program and assignment records for the employees if previously entered.

Tip:  If this is the second or subsequent year using the Iowa BEDS Report option in the School Accounting System, click here to view the FAQ for completing the Iowa BEDS Report for the second or subsequent year for additional details on how to complete the option.

Note:  For step-by-step instructions on completing the Iowa BEDS Report option, click here to request the recording of the Iowa BEDS Report Webinar, or refer to the Iowa BEDS Report Completion Checklist topic in the Help File.