- Knowledge Base Categories:
- School Accounting System
- Payroll
- End of Calendar Year
FAQ: This is my first year generating 1095s in the School Accounting System. Is there an easy way to get this set up?
To generate and print the 1095 forms in the School Accounting System, complete Step 5 on the Payroll End of Calendar Year Checklist (click here to access). When generating the forms in the School Accounting System, the basic employer and employee information for name, address, and federal ID (social security number) will be populated from the data already entered in the Payroll module. The information to be reported for the offer of coverage in Part II on the 1095-C forms (for large employers) will need to be entered for each applicable employee on the ACA 1095s screen in the Employee File, or by utilizing the Adjust ACA Employee Offer of Coverage option to quickly complete the fields of information for a group of employees. For organizations that are self-insured, the information for covered individuals included on Part III on the 1095-C forms (for large employers) or on Part IV on the 1095-B forms (for small employers) can be imported into the School Accounting System using a file containing the necessary data obtained from your third-party administrator.
Note: If the Affordable Care Act (ACA) Hours Tracking option is setup within the Payroll module, additional reports or options will be available to help you determine if your organization is a large-employer and determine which employees are full-time and need to be included on the 1095 and 1094 forms, but keep in mind, the forms can still be printed without having the option setup. Refer to the FAQ: Do I need to implement the Affordable Care Act (ACA) Hours Tracking option to print the ACA forms? (click here to access) for more information.