Knowledge Base

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: My district is switching to a different model for TFFR (North Dakota Teachers Retirement); how do I set this up?

If your district is switching to a different model for TFFR (North Dakota Teachers Retirement),…Read More

FAQ: How do I expense a credit card payment batch of invoices to the current fiscal year?

When creating a new batch of invoices and completing the Credit Card Payment Batch section,…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to reallocate or move the balances for expenditure accounts at the end of the fiscal year?

Yes, utilize the Reallocate COA Balances option at the end of the fiscal year to…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

FAQ: Can I expense invoices for the end of fiscal year at the time I am entering them?

Yes. Accounts Payable invoices can be expensed at the time of entry by completing the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How can I submit multiple payrolls on one file for the Kansas Retirement Report?

When generating the Kansas Retirement Report, on the Report Options tab, select all the appropriate…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to inactivate a group of account numbers all at once?

Yes, use the Inactivate Chart of Account Numbers option to quickly inactivate a group of…Read More

FAQ: After expensing payroll at EOFY using Method 2, how do I make a correction if needed?

Complete the steps below for the appropriate type of correction that is needed. (Tip: In…Read More

FAQ: I am in the process of printing checks for the different date sequences for a Pay Off Contracts payroll calculation batch, how do I search and select the correct next starting check number?

When printing checks for the different date sequences, click the Search button for the Starting…Read More

FAQ: How can I have separate direct deposit stubs and create one file when paying off contracts?

I will be paying off contracts as part of the end of fiscal year process…Read More

Training Tidbit: How do I enter next year’s wages for employees?

To enter next year’s wages for your employees, utilize the Create Payroll Wages for New…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Nebraska Retirement Rate Change Reminder

Reminder, the rates for retirement are changing July 1, 2025, to be as follows: Total…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

FAQ: How do I carry forward outstanding purchase orders (and requisitions, if applicable) to the next fiscal year?

For outstanding purchase orders (and requisitions, if applicable) that are needed in the next fiscal…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: For applicable Missouri schools, how do I change my budget figures to the actual amounts at the end of the fiscal year?

For Missouri school districts who need to change their budget figures to equal their actual…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: An employee will not be getting paid, but I still need to calculate the employer’s share of a deduction as part of my expense payroll; is there a way to do this?

Yes, on the Deductions screen in the Employee File, bring up the deduction for the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: What report can I run that will show all the activity for the entire fiscal year for a specific account number?

The Account Inquiry – Fiscal Year reports will show all the transactions for an account…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I enter the new rates for my insurance deduction?

If the deduction amounts for your insurance are set up in a rate table in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: North Dakota Teachers Retirement Reminders for End of Fiscal Year

As you know, the North Dakota Retirement Office website states, “Salary needs to be reported…Read More

Knowledge Base Categories:
Fixed Asset Inventory

FAQ: How can I get a report that shows assets above a certain dollar amount (threshold)?

In Fixed Asset Inventory, select the Reports menu, select the Asset Reports grouping, and choose…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I see where an amount due for a deductions payable entry originated?

Did you know the Show Details button is available for the Amount Due field on…Read More

FAQ: How do I pay off a contract for one teacher due to early retirement?

To pay off a contract, complete a Pay Off Contracts payroll calculation (which is Method…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: What is the best way to handle recurring bills for vendors that I need to pay every month?

If you have bills that you pay every month to vendors that are for the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I took an extra unit of leave from an employee by mistake. How do I fix this if my payroll has already been updated?

This can be corrected by completing one of the following two options: Option 1: Within…Read More

Training Tidbit: Can employee documents be uploaded in Web Link for processing and filing to K12Docs?

Yes, for organizations who have licensed K12Docs, Web Link can be set up to allow…Read More

FAQ: How can I simplify the process of obtaining signatures on teacher contracts and filing them in K12Docs?

Below are the two most common options that can be used to obtain signatures on…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: Did you know purchase orders can be emailed directly to vendors?

The Email Purchase Orders option in Accounts Payable is used to email copies of purchase…Read More

FAQ: Is there a way to see the total amounts left for contracts and benefits for this year?

Yes, complete a Purchase Order payroll calculation to see what is left of your budget…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I process the last payment for an employee that passed away?

The process for paying an employee that passed away is different depending on whether the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a report that shows the budget for the current fiscal year and the actual balances for previous fiscal years?

Yes, generate the standard report in General Ledger called “Current Budget Report with Five Year…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How can I go back into a ‘closed’ check reconciliation batch?

To access a ‘closed’ check reconciliation batch, change the filter for the Closed field (column)…Read More

Knowledge Base Categories:
Fixed Asset Inventory
Web Link

Training Tidbit: What tools are available to assist with taking an inventory of our assets in FAI?

Different options are available for completing an annual inventory of the assets in Fixed Asset…Read More

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