Knowledge Base

Welcome to our Knowledge Base!

Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a quick way to see if employees do not have retirement calculated?

Yes, to quickly see if there are any employees when completing a check cycle in…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Is there a way to create a file to upload to the state to report new hires?

The New Hire Report option, accessed under the Government Reporting menu in Payroll, can be…Read More

Knowledge Base Categories:
School Accounting System

FAQ: How can I protect our organization from phishing scams?

School districts are becoming increasingly popular targets for cybercriminals. In recent years, we’ve seen a…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: What report can be used to provide a list for the Iowa Public Employment Relations Board (PERB report)?

Complete the Iowa Public Employment Relations Board Report option in Payroll to generate a report…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I have employees verify their information prior to the first payroll of the school year?

Did you know the Employee Detail Listing with Signature Line report is available in Payroll…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I include staff previously employed by the district but have been separated for at least 60 consecutive days on the Kansas New Hire Report?

To include staff that were previously employed by the district but have been separated for…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Is there an employee census report I can generate in Payroll to provide to my insurance company or benefit management company?

Yes, you can generate the Benefit Management Export – Census Information report (accessed under the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: For Kansas, how do I record the KPERS flowthrough money each quarter?

For Kansas school districts, follow the steps below to record the revenue and the expenditures…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I received notification that the file layout for the 403b reporting with Voya is changing; is there anything I need to do?

The changes with the file layout for the 403b reporting with Voya were already made…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: When writing Accounts Payable checks in the next fiscal year, is there a way to see which invoices had been expensed in the prior fiscal year?

Yes, when completing an Accounts Payable check cycle in the next fiscal year for invoices…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How do I electronically file the quarterly Kansas Unemployment Report?

The Kanas Unemployment Report option in the School Accounting System creates a file using the…Read More

Training Tidbit: How can I attach documents to invoices in Accounts Payable?

For organizations with K12Docs, there are a few different ways to attach documents to invoices…Read More

Training Tidbit: Annual Report and GASB 34 Reports Reminders

As you work to prepare your district’s Annual Report and GASB 34 Reports, take the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to reallocate or move the balances for expenditure accounts at the end of the fiscal year?

Yes, utilize the Reallocate COA Balances option at the end of the fiscal year to…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

FAQ: Can I expense invoices for the end of fiscal year at the time I am entering them?

Yes. Accounts Payable invoices can be expensed at the time of entry by completing the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to inactivate a group of account numbers all at once?

Yes, use the Inactivate Chart of Account Numbers option to quickly inactivate a group of…Read More

FAQ: I am processing a payroll for paying out sick leave in Missouri, and I’m getting a variance when balancing; what’s wrong?

In Missouri, when paying out unused leave at the end of the fiscal year for…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: What report can I run that will show all the activity for the entire fiscal year for a specific account number?

The Account Inquiry – Fiscal Year reports will show all the transactions for an account…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: North Dakota Teachers Retirement Reminders for End of Fiscal Year

As you know, the North Dakota Retirement Office website states, “Salary needs to be reported…Read More

Knowledge Base Categories:
Fixed Asset Inventory

FAQ: How can I get a report that shows assets above a certain dollar amount (threshold)?

In Fixed Asset Inventory, select the Reports menu, select the Asset Reports grouping, and choose…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I see where an amount due for a deductions payable entry originated?

Did you know the Show Details button is available for the Amount Due field on…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: What is the best way to handle recurring bills for vendors that I need to pay every month?

If you have bills that you pay every month to vendors that are for the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I took an extra unit of leave from an employee by mistake. How do I fix this if my payroll has already been updated?

This can be corrected by completing one of the following two options: Option 1: Within…Read More

Training Tidbit: Can employee documents be uploaded in Web Link for processing and filing to K12Docs?

Yes, for organizations who have licensed K12Docs, Web Link can be set up to allow…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: Did you know purchase orders can be emailed directly to vendors?

The Email Purchase Orders option in Accounts Payable is used to email copies of purchase…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I process the last payment for an employee that passed away?

The process for paying an employee that passed away is different depending on whether the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How can I go back into a ‘closed’ check reconciliation batch?

To access a ‘closed’ check reconciliation batch, change the filter for the Closed field (column)…Read More

Knowledge Base Categories:
Accounts Payable
School Accounting System

Training Tidbit: Is there a way to search for an invoice with a certain dollar amount within the Vendor Inquiry option in Accounts Payable?

Yes, to search for an invoice with a certain dollar amount in the Vendor Inquiry…Read More

Knowledge Base Categories:
Fixed Asset Inventory

Training Tidbit: Am I able to generate a report for only certain assets, such as computers?

Yes, you are able to generate reports in Fixed Asset Inventory to include only certain…Read More

Training Tidbit: After converting requisitions to purchase orders, how do I view the documents that were attached to the requisitions for the newly created purchase orders?

From within a batch of purchase orders, to view the documents attached to the requisitions…Read More