Knowledge Base

Welcome to our Knowledge Base!

Our Knowledge Base contains helpful hints and additional information for options within the School Accounting System as well as our suite of add-on modules. This information is periodically posted on our website for our customers. All registered clients have access to this helpful information.

FAQ: How do I expense a credit card payment batch of invoices to the current fiscal year?

When creating a new batch of invoices and completing the Credit Card Payment Batch section,…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to reallocate or move the balances for expenditure accounts at the end of the fiscal year?

Yes, utilize the Reallocate COA Balances option at the end of the fiscal year to…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

FAQ: Can I expense invoices for the end of fiscal year at the time I am entering them?

Yes. Accounts Payable invoices can be expensed at the time of entry by completing the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How can I submit multiple payrolls on one file for the Kansas Retirement Report?

When generating the Kansas Retirement Report, on the Report Options tab, select all the appropriate…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: Is there a way to inactivate a group of account numbers all at once?

Yes, use the Inactivate Chart of Account Numbers option to quickly inactivate a group of…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

Training Tidbit: What report can I run that will show all the activity for the entire fiscal year for a specific account number?

The Account Inquiry – Fiscal Year reports will show all the transactions for an account…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: North Dakota Teachers Retirement Reminders for End of Fiscal Year

As you know, the North Dakota Retirement Office website states, “Salary needs to be reported…Read More

Knowledge Base Categories:
Fixed Asset Inventory

FAQ: How can I get a report that shows assets above a certain dollar amount (threshold)?

In Fixed Asset Inventory, select the Reports menu, select the Asset Reports grouping, and choose…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: How can I see where an amount due for a deductions payable entry originated?

Did you know the Show Details button is available for the Amount Due field on…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: What is the best way to handle recurring bills for vendors that I need to pay every month?

If you have bills that you pay every month to vendors that are for the…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: I took an extra unit of leave from an employee by mistake. How do I fix this if my payroll has already been updated?

This can be corrected by completing one of the following two options: Option 1: Within…Read More

Training Tidbit: Can employee documents be uploaded in Web Link for processing and filing to K12Docs?

Yes, for organizations who have licensed K12Docs, Web Link can be set up to allow…Read More

Knowledge Base Categories:
School Accounting System
Accounts Payable

Training Tidbit: Did you know purchase orders can be emailed directly to vendors?

The Email Purchase Orders option in Accounts Payable is used to email copies of purchase…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How do I process the last payment for an employee that passed away?

The process for paying an employee that passed away is different depending on whether the…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How can I go back into a ‘closed’ check reconciliation batch?

To access a ‘closed’ check reconciliation batch, change the filter for the Closed field (column)…Read More

Knowledge Base Categories:
Accounts Payable
School Accounting System

Training Tidbit: Is there a way to search for an invoice with a certain dollar amount within the Vendor Inquiry option in Accounts Payable?

Yes, to search for an invoice with a certain dollar amount in the Vendor Inquiry…Read More

Knowledge Base Categories:
Fixed Asset Inventory

Training Tidbit: Am I able to generate a report for only certain assets, such as computers?

Yes, you are able to generate reports in Fixed Asset Inventory to include only certain…Read More

Training Tidbit: After converting requisitions to purchase orders, how do I view the documents that were attached to the requisitions for the newly created purchase orders?

From within a batch of purchase orders, to view the documents attached to the requisitions…Read More

Knowledge Base Categories:
Negotiations

FAQ: How are career increments handled in Negotiations?

There are two ways to handle career increments in the Negotiations module: The best option…Read More

Knowledge Base Categories:
School Accounting System

Training Tidbit: Is there a way to automatically copy selections to the Sub Heading on a report?

Yes, the system can be set to automatically copy your selections to the Sub Heading…Read More

Knowledge Base Categories:
Negotiations

Training Tidbit: In Negotiations, is there a way to calculate the overtime rates when updating an hourly (unit) package?

Yes, with Negotiations, the overtime rate can be calculated and updated in the Employee File…Read More

Knowledge Base Categories:
Negotiations

FAQ: How do I include the cost of overtime in Negotiations for budgeting purposes?

If you want to include the cost of overtime for unit employees in Negotiations on…Read More

Knowledge Base Categories:
K12Docs

Training Tidbit: Is there a way to find a list of folders missing a certain document type using the Audit Shield feature in K12Docs?

Yes, use the Audit Shield feature in K12Docs to search for missing documents of a…Read More

Knowledge Base Categories:
Report Writer

FAQ: How do I make a copy of a standard report within the Report Writer module?

Complete the steps below to make a copy of a standard report within the Report…Read More

Knowledge Base Categories:
School Accounting System

Training Tidbit: Did you know reports can be emailed with only applicable pages sent to recipients?

Reports in the School Accounting System can be emailed as a .PDF or .XLSX file…Read More

Knowledge Base Categories:
School Accounting System
General Ledger

FAQ: How do I add a new account number?

To add a new account number to the Chart of Accounts option in General Ledger,…Read More

Knowledge Base Categories:
School Accounting System
Payroll
Web Link

Training Tidbit: How can I utilize Web Link to help prevent scams with employee direct deposit changes?

One way to prevent scams, where a criminal impersonates an employee and requests a change…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: Are you remembering to click the Execute button to generate the information in the North Dakota Teachers Retirement Report - New Format option?

To generate the information in the North Dakota Teachers Retirement Report – New Format option,…Read More

Knowledge Base Categories:
School Accounting System
Payroll

Training Tidbit: Are there reports available in Payroll to assist in determining if employees qualify or need to re-qualify for IPERS?

Yes, there are reports available in the Payroll module to assist in determining if employees…Read More

Knowledge Base Categories:
School Accounting System
Payroll

FAQ: How can I verify that the amount of FIT (or SIT) being calculated is correct?

To manually calculate the amount of FIT (or SIT) for an employee, first calculate the…Read More